Payroll Administrator

Gradient-Financial-Group; Arden Hills (MN); Hybrid; USD 60,000 - 85,000; Full time

Job summary

Gradient Financial Group seeks a detail-oriented Payroll Administrator to manage end-to-end payroll for 500+ employees across multiple states. You will ensure accurate, on-time payrolls and handle deductions, taxes, and year-end reporting.

Collaborate with HR, Accounting, and external partners to maintain compliance and data integrity. The role emphasizes confidentiality and process improvement, with a hybrid in-office/remote schedule.

Qualifications

• 5+ years of experience processing payroll in a professional environment.
• Strong understanding of payroll processing procedures, wage calculations, deductions, and payroll compliance requirements.
• Experience reviewing timecards and verifying payroll information.
• Exceptional attention to detail and a high degree of accuracy.
• Strong organizational and time-management skills, with the ability to consistently meet strict payroll deadlines.
• Ability to handle confidential employee compensation and benefit information with discretion.
• Experience processing payroll for multiple entities or companies.
• Strong analytical and problem-solving skills.
• Strong communication skills and the ability to work collaboratively with HR, managers, and employees, and external partners.
• Proficiency with Microsoft Excel and payroll/HRIS systems.
• Ability to work independently while following established processes and procedures.
• Experience with payroll tax filings, year-end processing, and W-2 preparation.
• Knowledge of federal, state, and local payroll regulations.

Responsibilities

• Process accurate and timely payroll for 500+ employees across multiple states for Gradient Financial Group and its affiliated entities.
• Manage the payroll process from start to finish, including gathering, reviewing, validating, processing, and finalizing payroll information.
• Review employee timecards, attendance records, and other payroll inputs for accuracy and completeness.
• Verify and process payroll changes, including new hires, terminations, pay rate changes, deductions, variable compensation and other approved employee updates.
• Calculate and process regular wages, overtime, variable compensation and other applicable compensation.
• Review payroll registers and reports prior to finalizing payroll to identify and resolve discrepancies or errors.
• Ensure accurate processing of payroll taxes, deductions, garnishments, benefits-related deductions, and other payroll withholdings.
• Coordinate with HR and other internal stakeholders to resolve payroll questions and obtain necessary information.
• Partner closely with HR to ensure employee benefit elections and changes are accurately reflected in payroll.
• Stay informed about applicable federal, state, and local payroll requirements.
• Assist with payroll reconciliations, year-end payroll processing, W-2 preparation, and other required payroll reporting.
• Identify opportunities to improve payroll processes, accuracy, and efficiency.

Skills

Payroll processing

Attention to detail

Time management

Confidentiality

Microsoft Excel

HRIS systems

Communication

Analytical skills

Multi-entity payroll

Tools

Paycor

HRIS platforms

Job description

Gradient Financial Group is seeking a detail-oriented, dependable, and experienced Payroll Administrator to join our team. This role is dedicated exclusively to end-to-end payroll processing for Gradient Financial Group and its affiliated entities.

The Payroll Administrator will be responsible for ensuring employees are paid accurately and on time while maintaining the highest standards of accuracy, confidentiality, and compliance. This position will work closely with Accounting, HR, external partners and payroll system partners to ensure payroll information, benefit deductions, and employee changes are processed correctly and efficiently.

If you take pride in getting the details right, enjoy working with payroll systems and data, and thrive on meeting deadlines, this could be a great opportunity to become a key part of Gradient’s payroll operations.

What You’ll Do

• Process accurate and timely payroll for 500+ employees across multiple states for Gradient Financial Group and its affiliated entities
• Manage the payroll process from start to finish, including gathering, reviewing, validating, processing, and finalizing payroll information.
• Review employee timecards, attendance records, and other payroll inputs for accuracy and completeness.
• Verify and process payroll changes, including new hires, terminations, pay rate changes, deductions, variable compensation and other approved employee updates.
• Calculate and process regular wages, overtime, variable compensation and other applicable compensation.
• Review payroll registers and reports prior to finalizing payroll to identify and resolve discrepancies or errors.
• Ensure accurate processing of payroll taxes, deductions, garnishments, benefits-related deductions, and other payroll withholdings.
• Coordinate with HR and other internal stakeholders to resolve payroll questions and obtain necessary information.
• Partner closely with HR to ensure employee benefit elections and changes are accurately reflected in payroll.
• Stay informed about applicable federal, state, and local payroll requirements.
• Assist with payroll reconciliations, year-end payroll processing, W-2 preparation, and other required payroll reporting.
• Identify opportunities to improve payroll processes, accuracy, and efficiency.

What You Bring Required

• 5+ years of experience processing payroll in a professional environment.
• Strong understanding of payroll processing procedures, wage calculations, deductions, and payroll compliance requirements.
• Experience reviewing timecards and verifying payroll information.
• Exceptional attention to detail and a high degree of accuracy.
• Strong organizational and time-management skills, with the ability to consistently meet strict payroll deadlines.
• Ability to handle confidential employee compensation and benefit information with discretion.
• Experience processing payroll for multiple entities or companies.
• Strong analytical and problem-solving skills.
• Strong communication skills and the ability to work collaboratively with HR, managers, and employees, and external partners.
• Proficiency with Microsoft Excel and payroll/HRIS systems.
• Ability to work independently while following established processes and procedures.
• Experience with payroll tax filings, year-end processing, and W-2 preparation.
• Knowledge of federal, state, and local payroll regulations.

Preferred

• Familiarity with Paycor or comparable payroll and HRIS platforms.
• Experience processing payroll in a financial services or multi-entity organization.
• Competitive compensation and comprehensive benefits.
• 4 weeks of accrued PTO, plus 9 paid holidays.
• Medical, dental, vision, life insurance, and 401(k).
• 8 hours of paid volunteer time off (VTO).
• Ability to work in-office four days per week with one remote workday.
• A collaborative team that values accuracy, accountability, and growth.

Why You’ll Love Working Here

At Gradient Financial Group, our employees are at the heart of our organization. Payroll plays an important role in supporting our people, and we’re looking for someone who takes ownership of getting it right.

In this role, you’ll have the opportunity to become a trusted payroll resource for the organization, while working closely with our HR team and employees to ensure payroll is accurate, timely, compliant, and handled with care.

If you’re an experienced payroll professional looking for a dedicated payroll role where your expertise and attention to detail make a direct impact, we’d love to hear from you.