Senior Payroll Specialist II

AHRC Nassau; Glen Head (NY); On-site; USD 65,000 - 85,000; Full time

Job summary

A community service organization located in Glen Head, NY, is looking for a Senior Payroll Specialist II. This role involves ensuring accurate payroll processing and regulatory compliance. The ideal candidate should have strong skills in Microsoft Excel and at least 3 years of experience in payroll management. A successful applicant will have excellent communication skills and a keen attention to detail.

Qualifications

• Minimum of 3 years relevant experience or 5 years with a high school diploma/GED.
• CPP certification track considered a plus.
• Strong ethical standards and sensitivity to confidential data.

Responsibilities

• Process payroll and ensure regulatory compliance.
• Audit timesheets and ensure accuracy in employee payroll data.
• Generate payroll reports and support audit requests.

Skills

Microsoft Office

MS Excel

Interpersonal skills

Problem-solving skills

Attention to detail

Education

Associate degree plus 3 years of relevant experience

High School Diploma / GED equivalent plus 5 years of relevant experience

Tools

UKG Pro

ADP

Job description

Senior Payroll Specialist II — AHRC Nassau

Join to apply for the Senior Payroll Specialist II role at AHRC Nassau.

The Sr Payroll Specialist II is an important member of the Accounting Department with responsibilities for ensuring timely and accurate processing and payment of employee wages, and overall regulatory and organizational compliance for AHRC Nassau and its Affiliates.

Operating under the guidance of the Payroll Manager, this team player must have excellent communication, analytical, and proficient computer skills, and must be proactive in keeping up-to-date with payroll best practices, rules and regulatory compliance. These skills are required to effectively perform wage and tax compliance processing, and to support continuous evaluation of payroll processing to transform the department through increased use of technology, assisting in the development of policies and procedures.

Responsibilities

Payroll Cycles and Year End Reporting

• Ensure clear communication with program staff and other departments for timely review, completion, and approvals of timecards and change of status forms, where applicable.
• Audit manual and electronic timesheets via the UKG (WFM) time and attendance system before importing to the (UKG- Ultipro) payroll database for wage processing.
• Ensure overtime and supplemental payments are accurately calculated and allocated.
• Process 3rd party sick pay, car-allowance adjustments, quarterly or year-end adjustments for Form W-2 reporting and distribution, and other adjustments on an as‑needed basis.
• Generate and support the review of pre- and post‑pay cycle required reporting, including but not limited to payroll registers, employee deduction summaries, and tax reconciliations.
• Review the accuracy of employees’ PTO benefits in accordance with agency policy before payouts.
• Review and reconcile employees’ pay data for Leave of Absence, Paid Family Leave, and Suspension status for accurate payment and accrual updates.
• Timely research, resolve, and communicate employee wage inquiries and identify areas for improvement.
• Review reports to support the final payroll transmission to ADP for print services.
• Prepare off‑cycle payrolls and manual checks as necessary.

Internal/External Compliance Audits & Reporting

• Ensure compliance with changes to Federal, State, and Local DOL, FLSA, and IRS legislative regulations.
• Generate UKG reporting requirements for payroll auditing and employee verifications inquiries.
• Ensure compliance with correspondence regarding garnishments, tax agency notices, and internal/external audits.
• Prepare and provide post‑cycle and periodic ad‑hoc payroll reports to audit requests and the Accounting or other Departments as required.

Systems & Processes

• Work with the Assistant Payroll Manager to review departmental workflow to refine and organize areas for process improvements.
• Work with the payroll processing vendor, UKG, to open cases to solve business needs.
• Support and assist with training on UKG systems for payroll and internal payroll policies and processes.

Education & Experience

• Associate degree plus 3 years of relevant experience OR
• High School Diploma / GED equivalent plus 5 years of relevant experience
• Considered a Plus
  • Certified Payroll Professional (CPP) certification track
  • Kronos, UKG Pro, ADP

Skills, Licenses & Competencies

• Proficient knowledge/skills in Microsoft Office, excellent proficiency in MS Excel.
• Professional written and verbal interpersonal and communication skills—ability to communicate with operating management, staff, and other departments.
• Strong professional work ethic, excellent problem‑solving skills, attention to detail, and sensitivity to confidential data and documents.

Job Details

• Seniority level: Mid‑Senior level
• Employment type: Full‑time
• Job function: Human Resources
• Industry: Individual and Family Services