Senior Payroll Specialist — Hybrid, Grants & Compliance

Willamette Family, Inc.; Eugene (OR); Hybrid; USD 60,000 - 73,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

FSA

403(b) Retirement Savings Plan with 회사

Job summary

Willamette Family Inc. seeks a Senior Payroll Specialist to manage the full payroll lifecycle, payroll accounting, and grant-funded fringe tracking. This hybrid role requires in-office work in Eugene, OR, and offers a competitive benefits package and growth opportunities.

The ideal candidate will oversee end-to-end payroll, ensure accuracy, process changes, and resolve discrepancies while maintaining internal controls and compliance with wage regulations.

Qualifications

• Five or more years of payroll experience.
• Three or more years of Accounting or Human Resources education.
• Valid Oregon Driver’s License.
• Ability to pass required criminal records background check.
• Ability to work independently and collaboratively.
• Commitment to the agency’s non-discrimination policies.

Responsibilities

• Manage the end-to-end semi-monthly payroll process, including payroll preparation, review, processing, and manual checks.
• Review payroll data for accuracy, including time records, earnings, deductions, taxes, benefits, and leave.
• Process payroll changes related to new hires, compensation, status changes, leave, terminations, and final pay.
• Research and resolve payroll discrepancies and unusual transactions.
• Maintain payroll procedures, documentation, checklists, and internal controls.
• Serve as the primary resource for employee and management payroll questions.
• Reconcile payroll-related general ledger accounts, including wages, taxes, deductions, employer contributions, and benefit expenses.
• Track and reconcile grant-funded personnel and fringe benefit costs.
• Partner with Finance, Human Resources, and Accounts Payable to resolve payroll, benefit, and accounting discrepancies.
• Monitor payroll practices for compliance with applicable wage and hour requirements, payroll tax regulations, and organizational policies.
• Prepare payroll documentation and supporting schedules for audits, compliance reviews, and grant monitoring.
• Identify opportunities to strengthen payroll processes, controls, reporting, and operational efficiency.
• Perform other duties as assigned.

Skills

Payroll processing

Collaborative work

Education

Accounting or HR education

Job description

Willamette Family Inc. seeks a Senior Payroll Specialist to manage the full payroll lifecycle, payroll accounting, and grant-funded fringe tracking. This hybrid role requires in-office work in Eugene, OR, and offers a competitive benefits package and growth opportunities.

The ideal candidate will oversee end-to-end payroll, ensure accuracy, process changes, and resolve discrepancies while maintaining internal controls and compliance with wage regulations.