Payroll & Benefits Specialist

Creative Financial Staffing, LLC; Beaverton (OR); Hybrid; USD 70,000 - 76,000; Full time

Job summary

Creative Financial Staffing, LLC is seeking a Payroll & Benefits Specialist based in Beaverton, OR. The role oversees full-cycle multi-state payroll for approximately 200 employees across multiple entities, manages benefit enrollments, and coordinates with HR, Finance, brokers, and vendors.

The position requires confidentiality and travel as needed. Based in Beaverton with a hybrid schedule (4 days on-site, 1 day work-from-home), you will ensure accurate payroll calculations, tax reporting, and

Qualifications

• Minimum of 3 years of full-cycle payroll processing and multi-state benefits experience.
• Advanced Excel skills (VLOOKUP, pivot tables) and familiarity with HRIS.
• Experience managing payroll compliance across multiple states and payroll cycles.
• Ability to handle confidential salary and personal information with discretion.

Responsibilities

• Process and validate multi-state payroll for 200 employees across entities.
• Administer enrollments and reconciliations for medical, dental, vision, and retirement plans.
• Coordinate with Finance, HR, brokers, and vendors on payroll matters.
• Oversee tax reporting, W-2s, and year-end payroll processes.
• Maintain accurate employee data in HRIS and support onboarding/offboarding.

Skills

Payroll processing

Multi-state payroll

Excel

HRIS proficiency

Confidentiality

Tools

HRIS software

Payroll software

Job description

Payroll & Benefits Specialist

Location: Beaverton, OR
Salary: $70,000 – $76,000

This position serves as the primary payroll and benefits administrator across multiple affiliated legal entities supporting approximately 200 employees in 10+ states. Based in Beaverton, Oregon, the Payroll and Benefits Specialist executes full-cycle multi-state payroll, manages benefit enrollments and carrier reconciliations, and coordinates closely with Human Resources, Finance, brokers, and external vendors.

Operating with a high degree of ownership and confidentiality, this role balances technical payroll processing and general ledger reconciliations with direct employee support. The position requires approximately 30% overnight travel to another operational facility out of state, aligned around key payroll cycles, year-end deadlines, and open enrollment periods.

Key Responsibilities

• Multi-State Full-Cycle Payroll: Process and validate regular and off-cycle payrolls across three companies and up to 10+ states, ensuring accurate calculations for earnings, tax withholdings, garnishments, bonuses, commissions, and final pay.
• Benefits Administration & Carrier Reconciliations: Administer enrollments, qualifying life events, and terminations for medical, dental, vision, 401(k), FSA, and HSA plans; audit monthly carrier invoices against payroll deductions and resolve billing discrepancies.
• Payroll Accounting & Reconciliations: Reconcile payroll registers, general ledger postings, tax liabilities, retirement contributions, and benefit accounts in coordination with Finance.
• Compliance & Tax Reporting: Oversee multi-state state/local tax registrations, unemployment accounts, wage-and-hour compliance, and year-end reporting, including W-2 and Form 1095-C reconciliation.
• Timekeeping & HRIS Administration: Audit time and attendance records, maintain employee master data across supported HRIS platforms, and support onboarding/offboarding workflows.
• Employee & Vendor Relations: Serve as the primary point of contact for employee payroll or benefit inquiries; manage day-to-day coordination with payroll software vendors, benefit brokers, and insurance carriers.

Requirements

• Minimum of 3 years of full-cycle payroll processing and multi-state benefits administration experience.
• Intermediate to advanced proficiency in Microsoft Excel (e.g., VLOOKUPs, pivot tables, data reconciliation formulas) and HRIS softwares.
• Experience managing multi-state payroll compliance, state tax withholdings, and local payroll regulations across multiple jurisdictions.
• Demonstrated ability to maintain strict confidentiality when handling sensitive salary, medical, and personal identifiers.
• Strong mathematical ability to calculate gross-to-net pay, retroactive adjustments, fringe benefits, and complex deduction schedules.
• Valid driver's license and physical ability to travel regionally by air
• Location & Work Structure: Based in Beaverton, Oregon, on a hybrid schedule (4 days on-site, 1 day work-from-home).

Compensation & Schedule

• Work Schedule: Full-time, Beaverton-based office schedule with 1 work-from-home day per week after 90 days
• Travel Requirement: Approximately 30% overnight travel, primarily to an out-of-state operational facility
• Professional Environment: Supportive office environment with exposure to corporate HR, Finance, and site leadership