Senior Payroll Specialist - ADP

Vaco by Highspring; Homewood (AL); On-site; USD 65,000 - 80,000; Full time

Job summary

Vaco by Highspring seeks a Senior Payroll Specialist to oversee end-to-end payroll for 800+ employees across multiple states, ensuring accuracy and regulatory compliance. You will manage data, audits, and tax filings while collaborating with HR and Finance to resolve inquiries and improve processes.

The role requires 5+ years of payroll experience, strong ADP and Excel skills, and a CPP is a plus. On-site position in Birmingham, AL with a focus on data integrity and attention to detail.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or related field (preferred).
• Minimum of 5 years of payroll processing experience, multi-state a plus.
• Strong knowledge of payroll systems, especially ADP, and Excel.
• Understanding of payroll laws, regulations, and tax compliance.
• Excellent analytical and problem-solving skills.
• High accuracy and attention to detail.
• Exceptional communication and interpersonal skills.
• CPP certification is a plus.

Responsibilities

• Manage end-to-end payroll processing for 800+ employees across multiple states.
• Ensure compliance with federal, state, and local tax laws and regulations.
• Process and reconcile payroll data, including earnings, deductions, benefits, and taxes.
• Maintain accurate employee payroll records in the HRIS and payroll systems.
• Handle payroll audits and resolve discrepancies promptly.
• Prepare and submit tax filings, including W-2s, 1099s, and other required documentation.
• Stay updated on changes to payroll laws and regulations, implementing updates as needed.
• Collaborate with HR and Finance teams to ensure data integrity and resolve employee inquiries regarding payroll.
• Assist with system upgrades, implementations, and process improvements.

Skills

Payroll processing

ADP

Microsoft Excel

Multi-state payroll

Regulatory compliance

Analytical skills

Communication

CPP certification

Education

Bachelor's degree in Accounting/Finance/Business Administration

Tools

ADP Payroll System

HRIS

Job description

Senior Payroll Specialist

We are seeking a detail-oriented and experienced Senior Payroll Specialist to join one of our premier clients. This individual will play a critical role in ensuring accurate and timely payroll processing, compliance with local and federal regulations, and providing exceptional service to our employees. The ideal candidate will thrive in a fast-paced environment, bring a strong understanding of payroll systems, and possess excellent problem-solving skills.

Key Responsibilities

• Manage end-to-end payroll processing for 800+ employees across multiple states


• Ensure compliance with federal, state, and local tax laws and regulations.


• Process and reconcile payroll data, including earnings, deductions, benefits, and taxes.


• Maintain accurate employee payroll records in the HRIS and payroll systems.


• Handle payroll audits and resolve discrepancies promptly.


• Prepare and submit tax filings, including W-2s, 1099s, and other required documentation.


• Stay updated on changes to payroll laws and regulations, implementing updates as needed.


• Collaborate with HR and Finance teams to ensure data integrity and resolve employee inquiries regarding payroll.


• Assist with system upgrades, implementations, and process improvements.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field (preferred).


• Minimum of 5 years of payroll processing experience, with multi-state or international payroll experience a plus.


• Strong knowledge of payroll systems (ADP preferred) and Microsoft Excel.


• Comprehensive understanding of payroll laws, regulations, and tax compliance.


• Excellent analytical and problem-solving skills.


• High level of accuracy and attention to detail.


• Exceptional communication and interpersonal skills.


• Certified Payroll Professional (CPP) certification is a plus.

$65,000-$80,000

Birmingham, AL (On-site)

Equal Opportunity Notice

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries (\"we,\" \"our,\" or \"Vaco by Highspring\") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact [e-mail].