Payroll Specialist

Vaco by Highspring; Hanover (MA); On-site; USD 67,500 - 82,500; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401(k) retirement plan

Job summary

A staffing and consulting firm is seeking a detail-oriented Payroll Specialist to manage multi-state payroll for over 6000 employees. The successful candidate must possess 3+ years of payroll experience, be knowledgeable in payroll tax regulations, and have strong Excel skills. This full-time role requires maintaining payroll compliance and accuracy, preparing tax filings, and effective communication. The position offers a salary range of $75,000 and comprehensive benefits including discretionary bonuses and retirement plans.

Qualifications

• 3+ years of payroll experience with multi-state payroll processing.
• Ability to handle sensitive and confidential information.
• Attention to detail and problem-solving skills.

Responsibilities

• Process multi-state payroll for 6000+ employees.
• Ensure compliance with tax regulations and company policies.
• Maintain accurate payroll records and prepare tax reports.
• Assist in audits and respond to payroll inquiries.

Skills

Payroll processing

Knowledge of payroll tax regulations

Strong Excel skills

Organizational abilities

Communication skills

Tools

ADP

Job description

We are seeking a detail-oriented and experienced Payroll Specialist to join our client's team onsite. This role is responsible for processing multi-state payroll in compliance with federal, state, and local regulations. The ideal candidate will ensure timely and accurate payroll delivery and have a strong understanding of payroll tax laws, deductions, and compliance requirements across various states.

Base Pay Range

$75,000.00/yr - $75,000.00/yr

Direct message the job poster from Vaco by Highspring.

Key Responsibilities

• Process end-to-end multi-state, bi-weekly/weekly/semi-monthly payroll for 6000+ employees.
• Ensure compliance with federal, state, and local tax regulations, wage and hour laws, and company policies.
• Maintain accurate employee payroll records, including new hires, terminations, bonuses, garnishments, and deductions.
• Prepare and file payroll tax reports, including quarterly and annual filings (e.g., 941s, W-2s, 1099s).
• Coordinate with HR and Finance teams to ensure accurate benefits, deductions, and timekeeping data.
• Reconcile payroll-related general ledger accounts and assist in month-end close processes.
• Research and resolve payroll discrepancies and respond to employee inquiries regarding payroll issues.
• Stay up to date on changes in payroll laws and regulations across multiple states.
• Assist in audits, including internal, external, and governmental audits.

Qualifications

• 3+ years of payroll experience, with a strong focus on multi-state payroll processing.
• Knowledge of payroll tax regulations at federal, state, and local levels.
• Strong Excel skills and attention to detail.
• ADP preferred
• Excellent organizational and time-management abilities.
• Ability to handle sensitive and confidential information with discretion.
• Strong communication and problem-solving skills.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.

Seniority Level

• Entry level

Employment Type

• Full-time

Job Function

• Accounting/Auditing