Senior Payroll Specialist

Mindlance; Woodcliff Lake (NJ); On-site; USD 60,000 - 80,000; Full time

Job summary

A national recruiting firm is seeking an experienced Payroll Processor in Woodcliff Lake, NJ. The successful candidate will be responsible for processing payroll for over 1,100 employees, managing payroll records, and responding to employee inquiries. Eligible candidates should have a Bachelor's degree in Accounting or a related field, along with more than 7 years of payroll processing experience. Proficiency in ADP PayForce and MS Excel is essential for this role, with the ability to work up to 45 hours per week.

Qualifications

• 7+ years of experience processing payroll.
• Proficiency in MS Excel and ADP PayForce.
• Experience with payroll system implementations.

Responsibilities

• Process payroll for 1,100 employees and verify accuracy of forms.
• Maintain payroll records and respond to employee inquiries.
• Calculate pays for new hires and terminations.

Skills

Payroll processing

MS Excel

Communication skills

Organizational skills

Multi-tasking ability

Education

Bachelor's degree in Accounting or Human Services

Tools

ADP PayForce

Lotus Notes

Time & Attendance system

Job description

Mindlance is a national recruiting company which partners with many of the leading employers across the country. Feel free to check us out at http://www.mindlance.com.

Responsibilities

• Performs all activities necessary to process the company's payrolls, including maintaining related records, processing involuntary deductions such as levies and garnishments, preparing accounting transactions and documents, documenting and updating procedures, and preparing special reports for management.
• Process payroll for 1,100 employees and related affiliates.
• Verify accuracy of W-4 and Direct Deposit Consent forms and enter into ADP PayForce payroll system.
• Process special payroll requirements such as FMLA/STD leave compensation, sales incentive compensation, overtime, garnishments, gross-ups, etc.
• Review and verify timecard entries in the Enterprise eTime time & attendance system.
• Maintain master control file including employee year-to-date totals.
• Prepare pay period journal entries using ADP G/L and ADP payroll reports.
• Maintain Payroll mailbox (i.e., respond to employee inquiries, process requests, etc.).
• File pay period work papers and forms in employee files.
• Ensure timecard and Time Off approvals are received in eTime.
• Calculation of pays (new hires, terminations, retroactive adjustments).
• Creation of files/spreadsheets for positive pay, payroll data entry, etc.
• Heavy email communications in Lotus Notes system.

Qualifications

• Experience running and reviewing pay detail (e.g., employment changes, pay calculations, garnishment processing).
• Proficiency in using MS Excel, Lotus Notes (or similar email application), Time & Attendance system, ADP PayForce (or similar payroll application).
• Excellent communication and organizational skills; ability to multi-task; flexibility.
• Understanding of payroll related concepts.
• 7+ years’ experience processing payroll.
• Bachelor's degree in Accounting, Human Services, or other similar discipline.

• Experience with payroll and/or time & attendance system implementations is a must.
• Must be available to work up to 45 hours per week.