Senior Payroll Specialist

Ecovyst Inc.; Wayne, Northern (NJ, KY); Hybrid; USD 70,000 - 100,000; Full time

Job summary

Ecovyst is seeking a Senior Payroll Specialist to oversee accurate and compliant payroll processing across the organization. The role emphasizes ADP Workforce Now expertise, data integrity, and strong customer service, with a hybrid schedule requiring in-office presence in PA several days per week.

Responsibilities include processing cycles, changes, year-end activities, and reporting, while partnering with HR, Benefits, and Finance to ensure timely, accurate payroll for multiple locations.

Qualifications

• Minimum 8+ years of payroll administration/processing experience.
• Hands-on experience with ADP Workforce Now and Workforce Manager; Canadian payroll experience preferred.
• Strong knowledge of payroll processes and tax requirements.
• Excellent attention to detail and data accuracy.
• Experience supporting payroll audits and year-end processing.
• Ability to handle confidential employee information.
• Proficient in Excel and payroll reporting.
• Strong verbal and written communication skills.
• Experience in manufacturing, multi-location or multi-state environments.
• CPP or FPC certification is a plus.

Responsibilities

• Prepare and process recurring payroll cycles accurately and on schedule.
• Review payroll data for accuracy before processing.
• Process employee payroll changes including hires, terminations, deductions, and direct deposits.
• Review results for discrepancies and investigate as needed.
• Maintain payroll documentation and records; assist with year-end activities.
• Administer ADP Workforce Now and Workforce Manager; seek process improvements.
• Generate payroll reports to support audits and reconciliations.
• Ensure compliance with federal, state, and local payroll requirements.
• Respond to employee pay questions and resolve discrepancies.
• Collaborate with HR, Benefits, Finance and managers on payroll changes.

Skills

ADP Workforce Now

Excel

Payroll Reporting

Communication

Confidentiality

Canadian Payroll

Education

Bachelor's/Associate degree in accounting/finance/HR/business administration

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Senior Payroll Specialist

SALARY FT NON-EXEMPT Wayne, PA, US

4 days ago Requisition ID: 1457

Ecovyst is seeking an experienced, detail-oriented Sr. Payroll Specialist to support accurate, timely, and compliant payroll processing. This role helps ensure employees are paid correctly, protects payroll data integrity, and provides responsive support to employees and business partners. The successful candidate will combine payroll expertise with strong customer service and a continuous improvement mindset, identifying technical solutions that automate work, increase efficiency, and improve accuracy.

The ideal candidate must have hands-on experience with ADP Workforce Now/Workforce Manager and be able to independently navigate the systems to process payroll, review and maintain employee payroll information, and generate reports. This is a hybrid role, minimum 3 days a week out of Chesterbrook, PA.

What you will be doing:

Payroll Processing

• Prepare and process recurring payroll cycles accurately and on schedule.
• Review payroll data for accuracy and completeness prior to processing.
• Process employee payroll changes, including new hires, terminations, compensation changes, deductions, direct deposits, and other payroll-related transactions.
• Review payroll results and identify discrepancies or unusual changes requiring investigation.
• Process adjustments, corrections, and retroactive payments as appropriate.
• Maintain accurate payroll documentation and records.
• Assist with year-end payroll activities and required payroll reporting.

ADP Workforce Now Administration & Continuous Improvement

• Serve as a knowledgeable day-to-day power user of ADP Workforce Now Payroll and Workforce Manager.
• Identify innovative solutions to automate processes and other improvements that increase efficiency, drive data accuracy and reduce manual work.
• Research payroll discrepancies and system-related issues.
• Generate and analyze payroll reports to support reconciliations, audits, and business needs.
• Support testing and validation of payroll-related system changes or enhancements.

Payroll Compliance & Controls

• Support payroll processes in accordance with applicable federal, state, and local requirements.
• Maintain accurate payroll records and documentation.
• Assist with payroll audits, reconciliations, and internal control activities.
• Assist with tax-related payroll activities and issue resolution.
• Handle confidential employee and payroll information with discretion and integrity.

Employee & Business Support

• Respond to employee questions regarding pay, deductions, direct deposit, taxes, and other payroll-related matters.
• Research and resolve payroll discrepancies in a timely, customer-focused manner. Communicate clearly with employees regarding payroll questions and resolutions.
• Partner with HR, Benefits, Finance, and managers to ensure employee changes are accurately reflected in payroll.
• Prepare recurring and ad hoc payroll reports.
• Review payroll reports to identify errors, discrepancies, and trends requiring follow-up.
• Assist with payroll-to-general-ledger reconciliations.
• Support Finance and HR with payroll information needed for audits, reporting, and analysis.
• Maintain organized payroll records and supporting documentation.

Qualifications

• Associate or bachelor's degree in accounting, Finance, Human Resources, Business Administration, or related discipline preferred.
• Min of 8 plus years of payroll administration or payroll processing experience required.
• Hands-on experience processing payroll using ADP Workforce Now and Workforce Manager is required. Canadian payroll experience is preferred.
• Demonstrated knowledge of payroll processes and practices.
• Strong attention to detail with a high level of accuracy.
• Ability to identify, research, and resolve payroll discrepancies.
• Strong analytical and problem-solving skills.
• Proficiency with Microsoft Excel and payroll reporting.
• Ability to manage multiple priorities and payroll deadlines.
• Strong verbal and written communication skills.
• Ability to handle sensitive and confidential employee information appropriately.
• Knowledge of payroll tax requirements and wage-and-hour practices.
• Experience supporting payroll audits and year-end processing.
• Experience supporting a manufacturing, multi-location or multi-state organization.

Preferred Qualifications

• Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) is a plus.