Senior Payroll Specialist

Firewood Marketing, Inc.; United States; Hybrid; USD 80,000 - 110,000; Full time

Job summary

Firewood Marketing, Inc. seeks a Senior Payroll Specialist to join its growing Finance team, specializing in payroll and equity administration. The role requires strong analytical skills and 6+ years of experience, providing an opportunity to enhance processes in a fast-paced AdTech environment. The ideal candidate will thrive in a hybrid working model, facilitating key payroll functions and collaborating across teams.

Qualifications

• 6+ years of experience in payroll processing for medium to large companies.
• Thorough knowledge of taxation and compliance requirements.
• Preferred experience with equity transactions.

Responsibilities

• Own the payroll function and serve as the main contact for payroll matters.
• Process monthly payroll, ensuring accuracy and compliance.
• Manage payroll tax audits and collaborate on cross-functional payroll matters.

Skills

Analytical skills

Problem solving

Communication

Attention to detail

Adaptability

Education

Bachelor's degree in Finance or Accounting

Tools

Ceridian Dayforce

Google Drive

Job description

Please note that we will never request payment or bank account information at any stage of the recruitment process. As we continue to grow our teams, we urge you to be cautious of fraudulent job postings or recruitment activities that misuse our company name and information. Please protect your personal information during any recruitment process. While Monks may contact potential candidates via LinkedIn, all applications must be submitted through our official website (monks.com/careers ).

The Role

We’re seeking a Senior Payroll Specialist to join the growing DDM (data and digital media) Finance team. The ideal candidate is analytical minded, technologically inclined, results driven, and will thrive in a fast-paced environment. This is a great opportunity to take on a core payroll role in a fast growing company in the AdTech space and help implement new systems and procedures. This role requires a thorough understanding of all aspects of the payroll, sales incentive compensation program, and equity processes for a growing organization and a commitment to providing excellent service to the company’s employees.

Main responsibilities will include (but not limited to):

• Own the payroll function and serve as the main point of contact for all payroll related matters
• Process and reconcile monthly payroll in Ceridian for AU NZ
• Manage workflow to ensure all payroll transactions are processed accurately and timely, including off-cycle payroll processing, monthly adjustments for items such as overtime, bonuses, and other salary adjustments.
• Ensure payroll tax returns are filed accurately, timely and in compliance with tax authorities
• Annual reconciliation with STP lodgement in AU
• Manage FBT summary declaration for employees, PAYG, payroll tax, superannuation payments, and calculations
• Manage inquiries from employees regarding payslips and payroll calculations
• Manage payroll tax audits and statutory external/ internal audits
• Assist with stock equity administration and process stock related payroll transactions monthly
• Record payroll related entries and accruals in the ERP and reconcile accounts monthly
• Upload payroll payment files to bank
• Participate in the monthly and quarterly commission and bonus accrual process
• Work with 3rd parties (including our tax advisors) on all payroll tax matters to ensure the Company is compliant in all latest tax development and legislations across AU NZ regions
• Conduct periodic audits of all payroll records and assist in preparing payroll and financial audits
• Collaborate with other teams on cross-functional payroll matters and provide company wide training on payroll policies and procedures
• Assist in ad hoc projects such as documenting workflows, registering new entities for payroll taxation, improving processes/procedures and system implementations
• Handle sensitive information with the highest degree of integrity and confidentiality

Required Skills and Experience:

• 6+ years of experience end-to-end processing medium to large size company payroll
• Knowledge of legislative and compliance requirements in relation to taxation, superannuation/pension and other statutory obligations
• Experience with equity transactions preferable
• Experience with payroll system implementation preferable
• Experience with Google Drive, including Google Docs, Sheets and Slides preferable
• Experience with Ceridian Dayforce/ Workday a plus
• Excellent verbal and written communication skills
• Excel in analytical and problem solving skills
• Strong work ethic and ability to adapt to rapidly-changing environments
• Ability to multi-task with attention to details and minimal supervision
• Hybrid role - required to work from office 3 to 4 days per week

#LI-WT1

About Monks

Monks is the global, purely digital, unitary operating brand of S4Capital plc. With a legacy of innovation and specialized expertise, Monks combines an extraordinary range of global marketing and technology services to accelerate business possibilities and redefine how brands and businesses interact with the world. Its integration of systems and workflows delivers unfettered content production, scaled experiences, enterprise-grade technology and data science fueled by AI—managed by the industry’s best and most diverse digital talent—to help the world’s trailblazing companies outmaneuver and outpace their competition.

Monks was named a Contender in The Forrester Wave: Global Marketing Services. It has remained a constant presence on Adweek’s Fastest Growing lists (2019-23), ranks among Cannes Lions' Top 10 Creative Companies (2022-23) and is the only partner to have been placed in AdExchanger’s Programmatic Power Players list every year (2020-24). In addition to being named Adweek’s first AI Agency of the Year (2023), Monks has been recognized by Business Intelligence in its 2024 Excellence in Artificial Intelligence Awards program in three categories: the Individual category, Organizational Winner in AI Strategic Planning and AI Product for its service Monks.Flow. Monks has also garnered the title of Webby Production Company of the Year (2021-24), won a record number of FWAs and has earned a spot on Newsweek’s Top 100 Global Most Loved Workplaces 2023.

We are an equal-opportunity employer committed to building a respectful and empowering work environment for all people to freely express themselves amongst colleagues who embrace diversity in all respects. Including fresh voices and unique points of view in all aspects of our business not only creates an environment where we can all grow and thrive but also increases our potential to produce work that better represents—and resonates with—the world around us.

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