Senior Payroll Specialist

Golden Road Motor Inn DBA Atlantis Casino Resort Spa; Reno (NV); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Comprehensive benefits (medical, dental, vision)

401K retirement savings plan

Education tuition reimbursement program

Paid vacation

Holiday pay

Job summary

Golden Road Motor Inn DBA Atlantis Casino Resort Spa in Reno is seeking a Payroll Processing and Administration professional. This role involves overseeing payroll processing, compliance, and auditing while maintaining sensitive employee records.

The ideal candidate will have a minimum of three years in payroll or HRIS, along with advanced Excel skills and experience with payroll systems like Infinium. A strong benefits package including medical, 401(k), and tuition reimbursement is offered.

Qualifications

• Minimum of three years of related payroll, accounting, finance, or HRIS experience.
• Prior experience processing multi-state payroll preferred.
• Ability to learn new software quickly.

Responsibilities

• Processes payroll checks in accordance with requirements.
• Prepares and processes payroll check deductions.
• Maintains payroll records in compliance with standards.

Skills

Payroll systems knowledge

Advanced Microsoft Excel

Communication skills

Confidentiality

Mathematical skills

Education

Two-year degree in accounting, finance, or business

Tools

Infinium payroll system

Microsoft Word

Microsoft Outlook

Job description

Payroll Processing and Administration

• Processes payroll termination paperwork and prepares final pay and on-demand payroll checks in accordance with applicable federal and state requirements.
• Processes biweekly payroll checks in the Corporate Payroll Manager’s absence for all assigned company entities, including Monarch Black Hawk.
• Reviews, audits, and processes payroll-related employee data, including new hires, rehires, terminations, direct deposit information, record changes, deductions, and other payroll adjustments.
• Prepares and processes payroll check deductions, including uniforms, nylons, name badges, ID cards, and other approved deductions.
• Processes and inputs direct deposit application information and verifies accuracy prior to payroll processing.
• Performs all Time and Attendance payroll processes in the Payroll Assistant’s absence.
• Processes payroll-related check requests and prepares documentation for Accounts Payable, as needed.

Tips, Tokes, and Labor Reporting

• Prepares, balances, and processes weekly dealer toke paperwork for payroll payment.
• Prepares room service and banquet tip information and completes final payroll input.
• Prepares biweekly labor distribution reports and other payroll-related reports for management review.
• Reviews payroll data for accuracy, completeness, and compliance prior to final processing.

Compliance, Reporting, and External Requests

• Provides monthly payroll information to the U.S. Department of Labor, Bureau of Labor Statistics.
• Maintains payroll records and documentation in accordance with company retention and confidentiality standards.
• Assists with biweekly payroll tax preparation, as needed.

401(k), Benefits, and Leave

• Processes biweekly and annual 401(k) files, including TRISAC file processing and uploads.
• Processes 401(k) loan information and performs required follow-up.
• Supports benefits and leave of absence paperwork processing and tracking.
• Works closely with Human Resources benefits representatives to ensure payroll-related benefit and leave information is accurate and timely.

Payroll Controls, Auditing, and System Support

• Serves as the primary backup resource to the Corporate Payroll Manager for all company payroll operations.
• Develops, maintains, and runs payroll queries to identify potential errors, discrepancies, inconsistencies, or irregularities.
• Produces regular audit reports to monitor payroll accuracy and support proactive issue resolution.
• Processes and audits new hire and rehire information to ensure accuracy of system input and employee file documentation.
• Processes and audits record changes entered by Human Resources.
• Performs file transfers to the bank to verify issued check information, including positive pay files.
• Executes payroll uploads, downloads, file transfers, and other required system processes.
• Recommends improvements to payroll procedures, controls, and reporting processes.

Benefits

• Comprehensive benefits (medical, dental, vision, supplemental coverage)
• 401K retirement savings plan + discretionary match
• Education tuition reimbursement program
• Scholarship opportunity
• Paid vacation
• Holiday pay
• Recreation/fitness discounts
• Weekly resort prizes
• Career development and training workshops

Qualifications

• Minimum of three years of related payroll, accounting, finance, or HRIS experience.
• Two‑year degree with coursework in accounting, finance, business, or a related field preferred.
• Prior experience processing multi‑state payroll preferred.
• Experience in a gaming, hospitality, or multi‑entity organization preferred.
• Experience serving as a backup to a payroll manager or processing full‑cycle payroll preferred.
• Advanced knowledge of payroll systems required; Infinium payroll system experience strongly preferred.
• Advanced Microsoft Excel skills required, including the ability to review, reconcile, and analyze large volumes of payroll data.
• Proficiency with Microsoft Word, Outlook, and related business software required.
• Ability to perform uploads, downloads, file transfers, ISERIES processes, and other payroll system functions.
• Ability to learn new software programs and payroll‑related technology quickly.
• Experience developing or maintaining payroll queries, reports, or audit tools preferred.
• Ability to read and interpret payroll reports, payroll procedures, federal and state laws, company policies, and regulatory documents.
• Ability to prepare routine reports, correspondence, and documentation accurately and professionally.
• Ability to communicate effectively with employees, management, Human Resources, Finance, Benefits, and external agencies.
• Must maintain professionalism, discretion, and confidentiality when handling sensitive employee and payroll information.
• Strong mathematical, reconciliation, and organizational skills.
• Ability to calculate wages, overtime, retroactive pay, deductions, taxes, percentages, tip and toke payments, and other payroll‑related amounts.
• Ability to apply sound judgment and common sense to written and verbal instructions.
• Ability to identify, research, and resolve payroll issues accurately and timely.
• Ability to proactively recognize potential payroll errors or compliance concerns and recommend appropriate solutions.
• Ability to prioritize work, meet deadlines, and maintain accuracy in a high‑volume payroll environment.
• High attention to detail and accuracy.
• Strong confidentiality and integrity.
• Payroll compliance knowledge.
• Analytical and audit‑focused mindset.
• Strong organizational skills.
• Effective communication skills.
• Problem‑solving and follow‑through.
• Ability to work independently and as part of a team.
• Ability to support payroll operations across multiple company entities.

Must adhere to all grooming standards, no visible tattoos/piercings or unnatural hair colors.