Payroll Specialist I

Danos, LLC; Houston (TX); On-site; USD 48,000 - 62,000; Full time

Job summary

Danos, LLC is seeking a Payroll Specialist I to accurately process biweekly and monthly payroll for 1,200–2,000 employees across multiple states. The role emphasizes accuracy, deadlines, and supporting payroll inquiries.

You will reconcile earnings and deductions, run audits, manage tax adjustments and garnishments, and collaborate with HR and Benefits to ensure timely payslips and confidential records.

Qualifications

• Minimum of 2 years of corporate payroll-processing experience.
• Experience with multistate payroll preferred.
• Knowledge of overtime calculations, deductions, payroll taxes, and tax withholding.
• Experience with payroll reconciliation, audits, tax adjustments, garnishments, and W-2 corrections preferred.
• Strong Excel and Word skills.
• Excellent organizational and time-management skills.
• Ability to handle confidential payroll information.
• Ability to work independently and as part of a team.
• Must be willing to work in the office during the training period and as needed.
• Must be available to work overtime when required.

Responsibilities

• Process biweekly and monthly payroll for 1,200–2,000 employees across multiple states.
• Reconcile earnings, deductions, taxes, and payroll totals.
• Run payroll audit reports and submit reconciliations to management for review and approval.
• Coordinate with managers to ensure timecards and hours are reviewed and approved by deadlines.
• Enter and update payroll information as needed.
• Process payroll tax adjustments and company reclassifications.
• Process on-demand and manual payments as required.
• Process EIB data loads.
• Run, review, and audit payroll integrations.
• Set up and audit employee tax and payment elections.
• Process W-2 corrections as needed.
• Set up and maintain garnishments and tax levies.
• Prepare, organize, and distribute payroll checks and pay slips.
• Respond to payroll-related questions from employees, HR, and Benefits teams.
• Research and resolve payroll discrepancies and employee concerns.
• Maintain accurate and confidential payroll records.
• Support special payroll projects and additional responsibilities as assigned.
• Meet strict daily payroll deadlines while accurately prioritizing multiple tasks.

Skills

Corporate payroll

Multistate payroll

Excel

Analytical skills

Time management

Communication skills

Customer service

Confidentiality

Tools

EIB loads

Payroll integrations

Job description

Overview

The Payroll Specialist I is responsible for accurately processing biweekly and monthly payroll for approximately 1,200–2,000 employees across multiple states. This role manages payroll reconciliations, audits, tax adjustments, payment processing, employee payroll inquiries, and payroll-related reporting. The ideal candidate has corporate payroll experience, strong attention to detail, and the ability to manage strict deadlines while working independently and collaboratively.

Responsibilities

• Process biweekly and monthly payroll for 1,200–2,000 employees across multiple states.
• Reconcile employee earnings, deductions, taxes, and payroll totals.
• Run payroll audit reports and submit reconciliations to management for review and approval.
• Coordinate with managers to ensure employee timecards and worked hours are reviewed and approved by established deadlines.
• Enter and update payroll information as needed.
• Process payroll tax adjustments and company reclassifications.
• Process on-demand and manual payments as required.
• Process EIB data loads.
• Run, review, and audit payroll integrations.
• Set up and audit employee tax and payment elections.
• Process W-2 corrections as needed.
• Set up and maintain garnishments and tax levies.
• Prepare, organize, and distribute payroll checks and pay slips.
• Manage payroll cases and assist with the Payroll Help Line.
• Respond to payroll-related questions from employees, Human Resources, and Benefits teams.
• Research and resolve payroll discrepancies and employee concerns.
• Maintain accurate and confidential payroll records.
• Support special payroll projects and additional responsibilities as assigned.
• Meet strict daily payroll deadlines while accurately prioritizing multiple tasks.
• Work overtime during payroll deadlines or high-volume periods when needed.

Qualifications

• Minimum of 2 years of corporate payroll-processing experience.
• Experience processing high-volume payroll preferred.
• Experience supporting multistate payroll preferred.
• General knowledge of payroll principles, including overtime calculations, deductions, payroll taxes, and tax withholding.
• Experience with payroll reconciliation, audits, tax adjustments, manual payments, garnishments, and W-2 corrections preferred.
• Experience with EIB loads and payroll integrations preferred.
• Strong Microsoft Excel and Word skills.
• Strong mathematical, analytical, and problem-solving abilities.
• Excellent organizational and time-management skills.
• Strong attention to detail and ability to maintain accuracy under strict deadlines.
• Excellent written, verbal, and listening communication skills.
• Strong customer-service skills and professional work ethic.
• Ability to handle confidential employee and payroll information.
• Ability to work independently and effectively as part of a team.
• Must be willing to work in the office during the training period and as needed.
• Must be available to work overtime when required.
• Must meet conditional job offer requirements including background, drug test, fit for duty and agility.