Payroll Supervisor

DBM Global Inc.; Phoenix (AZ); On-site; USD 65,000 - 95,000; Full time

Job summary

DBM Global Inc. in Phoenix seeks a Payroll Supervisor to support the Payroll Manager and team with hands-on payroll expertise, including complex items and compliance, and to serve as a senior resource for the payroll staff.

The role emphasizes union payroll processing, review of data and reports, and collaboration with HR, Accounting, and external vendors. Strong Excel skills and confidentiality are required.

Qualifications

• Hands-on payroll experience and strong knowledge of payroll processes.
• Experience leading payroll staff.
• Union payroll experience preferred.

Responsibilities

• Assist with operational payroll activities and follow-up on complex items.
• Act as escalation point for staff, providing guidance and review as needed.
• Review payroll data, adjustments, and corrections for accuracy, compliance, and completeness.
• Assist with processing weekly, biweekly, and off-cycle payrolls as needed, particularly during peak periods, absences, or special payroll events.
• Support union payroll activities, including review of collective bargaining agreement application, payroll system setup, deductions, benefits, and related reporting.
• Assist with preparation, review, and tracking of union reports, certified payrolls, and remittance documentation.
• Partner with payroll analysts to support payroll tax analysis and reconciliations, including quarterly and year-end tax filings, liability account reconciliations, and variance analysis.
• Support quarter-end and year-end payroll close processes, including W-2 validation, audit support, and documentation.
• Utilize advanced Excel skills to perform payroll analytics, reconciliations, trend analysis, and data validation.
• Provide analytical support for payroll projects, including system implementations, upgrades, testing, and post-implementation validation.
• Partner with Payroll, HR, Accounting, and external vendors to research and resolve payroll issues.
• Identify process improvement opportunities and assist with implementing more efficient, controlled payroll workflows.
• Maintain clear documentation to support reconciliations, audits, and ongoing payroll operations.
• Ensure confidentiality and proper handling of sensitive payroll and employee data.
• Perform other payroll-related duties and projects as assigned.

Skills

Advanced Excel

Payroll processing

Supervisory experience

Union payroll

Communication

Education

High School Diploma

Bachelor's degree preferred

CPP or FPC certification preferred

Tools

ADP Workforce Now

UKG Workforce Manager

Paycom

Passport

Job description

Overview

The Payroll Supervisor supports the Payroll Manager and the broader payroll team. This role brings hands-on payroll expertise to assist with complex items, problem-solving, and compliance, while serving as a senior resource to the payroll team. Union payroll experience is strongly preferred

Responsibilities

• Assist with operational payroll activities, analysis, and follow-up on complex or time-sensitive items.
• Act as escalation point for staff, providing guidance and review as needed.
• Review payroll data, adjustments, and corrections for accuracy, compliance, and completeness.
• Assist with processing weekly, biweekly, and off-cycle payrolls as needed, particularly during peak periods, absences, or special payroll events.
• Support union payroll activities, including review of collective bargaining agreement application, payroll system setup, deductions, benefits, and related reporting.
• Assist with preparation, review, and tracking of union reports, certified payrolls, and remittance documentation.
• Partner with payroll analysts to support payroll tax analysis and reconciliations, including quarterly and year-end tax filings, liability account reconciliations, and variance analysis.
• Support quarter-end and year-end payroll close processes, including W-2 validation, audit support, and documentation.
• Utilize advanced Excel skills to perform payroll analytics, reconciliations, trend analysis, and data validation.
• Provide analytical support for payroll projects, including system implementations, upgrades, testing, and post-implementation validation.
• Partner with Payroll, HR, Accounting, and external vendors to research and resolve payroll issues.
• Identify process improvement opportunities and assist with implementing more efficient, controlled payroll workflows.
• Maintain clear documentation to support reconciliations, audits, and ongoing payroll operations.
• Ensure confidentiality and proper handling of sensitive payroll and employee data.
• Perform other payroll-related duties and projects as assigned.

Qualifications

• Minimum of 5 years of payroll processing experience.
• Prior experience leading, mentoring, or supervising payroll staff strongly preferred.
• Union payroll processing experience preferred.

Education / Training

• High school diploma or equivalent required.
• Bachelor’s degree in Accounting, Finance, Business, or a related field preferred.
• CPP or FPC certification preferred.

Specialized Knowledge, Skills & Abilities

• Strong working knowledge of payroll practices, regulations, and compliance requirements at the federal, state, local, and union levels.
• Union payroll experience preferred, including familiarity with collective bargaining agreements, union deductions, and reporting requirements.
• Advanced Excel skills required, including pivot tables, lookups, moderately complex formulas, reconciliations, and data analysis to support payroll analytics, audits, and project work.
• Proficiency with payroll systems for medium to large scale organizations.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Attention to detail and accuracy.
• Effective communication skills with the ability to explain payroll concepts clearly to team members, managers, and external partners.
• Ability to maintain confidentiality and handle sensitive information with discretion and sound judgment.
• Comfortable working in a fast-paced, deadline-driven environment.

Preferred System Experience

• ADP Workforce Now and Workforce Manager
• UKG Workforce Manager
• Paycom
• Passport