Senior Payroll Specialist

Vogel Bros. Building Co.; Madison (WI); On-site; USD 65,000 - 90,000; Full time

Job summary

Vogel Bros. Building Co. in Madison, WI seeks a Senior Payroll Specialist on-site to lead the end-to-end payroll for 200+ employees across multiple states.

You will ensure timely payroll, tax compliance, garnishments, and union reporting while partnering with Accounting and HR on records, deductions, and reporting. The role requires 7+ years of multi-state payroll experience, familiarity with HRIS/payroll systems (Acumatica/Paylocity a plus), and advanced Excel skills.

Qualifications

• 7+ years of progressive payroll experience, including multi-state payroll.
• Experience with union payroll considered a plus.
• Construction industry payroll experience preferred.
• Strong knowledge of payroll tax laws, compliance, and reporting.

Responsibilities

• Lead the end-to-end payroll process for 200+ employees across multiple states.
• Process weekly and bi-weekly payroll for salaried, union, and non-union employees across multiple states.
• Ensure payroll tax compliance, garnishments, prevailing wage, and union reporting are accurate and timely.
• Partner with Accounting and HR to maintain accurate employee records, labor allocations, benefit deductions, and payroll reporting.
• Identify opportunities to improve payroll systems and efficiencies.

Skills

Payroll processing

Multi-state payroll

Advanced Excel

HRIS/payroll systems

Bilingual English/Spanish

Education

Associate's or Bachelor's degree

Tools

Acumatica

Paylocity

Excel

Job description

Description

Senior Payroll Specialist- On-site Madison, WI

Do you love accuracy, organization, and helping employees feel supported? We’re looking for a friendly, detail-oriented Senior Payroll Specialist to join our team and take the lead on accurate, timely payroll while also supporting a few key HR administrative activities. In this role, you’ll be the go-to person for payroll processing, payroll compliance, employee questions, reporting, and payroll-related records. You’ll also assist HR with onboarding, benefits administration, employee records, and other people-focused tasks.

Vogel Bros. Building Co. is a fifth-generation, family-owned commercial construction company with a strong reputation for quality, integrity, and building exceptional projects throughout Wisconsin and Florida.

What You'll Do

• Lead the end-to-end payroll process for 200+ employees across multiple states.
• Process weekly and bi-weekly payroll for salaried, union, and non-union employees across multiple states.
• Ensure payroll tax compliance, garnishments, prevailing wage, and union reporting are accurate and timely.
• Partner with Accounting and HR to maintain accurate employee records, labor allocations, benefit deductions, and payroll reporting.
• Identify opportunities to improve payroll systems and efficiencies.

What We're Looking For

• 7+ years of payroll experience with responsibility for multi-state payroll.
• Experience processing payroll for union employees is a strong plus.
• Construction industry payroll experience preferred.
• Strong knowledge of payroll tax laws, compliance, and reporting.
• Experience with HRIS/payroll systems; Acumatica and Paylocity experience is a plus.
• Advanced Excel skills.
• Associate's or Bachelor's degree preferred.
• Bilingual (English/Spanish) is a plus.

Why Vogel Bros.?

At Vogel Bros., you'll be part of a collaborative team where your expertise is valued and your work has a direct impact on our employees and operations. We offer a competitive compensation and benefits package, opportunities for professional growth, and a culture built on integrity, teamwork, and excellence.

Requirements

JOB QUALIFICATIONS

• Education and Experience
• Associate's or Bachelor's degree in Accounting, Human Resources, Business Administration, or related field preferred.
• Minimum of 7 years of progressive payroll experience, including responsibility for multi-state payroll administration, payroll tax compliance, and payroll process management. Construction industry experience is strongly preferred.
• Experience with multi-state payroll processing and HRIS/payroll systems.
• Advanced proficiency with Microsoft Office, particularly Excel.
• Experience in Acumatica and Paylocity a plus.
• Bilingual in English and Spanish a plus.

Knowledge, Skills and Abilities

• Highly proficient computer and technology skills required, including proficient knowledge and use of Microsoft Office Suite, accounting software, internet browsers, and operating office equipment (copier, printer, fax, etc.)
• Strong interpersonal, written and verbal communication skills, including the ability to effectively communicate information one-on-one and/or in small group situations to both internal and external customers
• Knowledge of and demonstrated understanding of standard accounting principles
• Demonstrate strong organizational skills
• Excellent attention to detail
• Ability to work in a fast-paced environment
• Ability to prioritize tasks and perform them efficiently and effectively
• Ability to work as a team player and take initiative to take on and complete tasks
• Ability to read and comprehend instructions, correspondence, memos, and other documents
• Ability to do basic math, such as add, subtract, multiply and divide
• Must have reliable means of transportation to & from office

Physical Requirements

• Ability to lift 25 pounds without assistance
• Ability to talk clearly in English

Behavioral Expectations include but are not limited to the following:

• Be punctual
• Be dependable
• Be cooperative
• Be able to take direction

Work Environment

• Indoor, temperature-controlled environment