Senior Payroll Specialist

USIC; Indianapolis (IN); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

PTO & Paid Holidays

Comprehensive Insurance Options

401(k) with Company Match

Disability Insurance

Life and AD&D Insurance

Education Partnership

Job summary

USIC in Indianapolis, IN, is seeking a Sr. Payroll Specialist to ensure accurate execution of USIC payroll. This role acts as the primary processor, handling adjustments, off-cycle payrolls, and internal audits, while driving continuous payroll improvements.

Ideal candidates have 3+ years of payroll processing experience, strong Workday and Excel skills, and the ability to collaborate across HR and IT systems. Hybrid schedule offers 2 days WFH per week.

Qualifications

• Bachelor’s degree (or equivalent payroll experience) in Accounting, Business, Human Resources, or a related field preferred.
• 3+ years’ experience with payroll processing required.
• Proficient knowledge of payroll in a multistate environment.
• Strong analytical and problem-solving skills; ability to drive solutions.
• Excellent customer service focus and experience.
• Ability to maintain confidentiality and handle sensitive situations.
• Ability to communicate clearly with team members at all levels.
• Experience with multiple systems and tasks simultaneously.
• Workday experience preferred.
• Enterprise-level payroll software experience required.

Responsibilities

• Process weekly and bi-weekly multistate payroll using Workday, ensuring compliance with laws and internal policies.
• Serve as Subject Matter Expert for payroll processing.
• Audit and batch input payroll adjustments, out of sequence payrolls, and off cycle payroll runs.
• Address, communicate, or elevate payroll impacting issues.
• Triage Zendesk tickets to ensure items are assigned and addressed.
• Maintain data quality of Payroll system and collaborate with HR to fix integration errors with Workday.
• Prepare payroll processing audits for signoff; collect audit reports for Internal Controls.
• Execute Quarter- and Year-End adjustments.
• Serve as backup for Payroll Supervisor.

Skills

Payroll processing

Analytical skills

Communication

Confidentiality

Customer service

Education

Bachelor's degree or equivalent payroll experience

Tools

Workday

Excel (advanced)

Microsoft Office

Job description

Location: Indianapolis IN, Hybrid Schedule that allows for 2 days WFH a week.

9045 River Road, Indianapolis, IN 46240

Summary

The Sr. Payroll Specialist will ensure accurate execution of USIC payroll. This position will function as the primary processor of payroll processing, including adjustments, off-cycle payrolls and internal control audits. The role is involved in improving the operations and contributing to the overall teammate experience within the Payroll Department. This role is responsible for helping to drive continuous improvement across payroll.

Responsibilities

• Process weekly and bi-weekly multistate payroll using Workday, ensuring payroll compliance with relevant laws and internal policies.
• Serve as Subject Matter Expert for payroll processing.
• Audit and batch input payroll adjustments, out of sequence payrolls, and off cycle payroll runs.
• Address, communicate, or elevate payroll impacting issues.
• Triage ZenDesk tickets to ensure items are assigned, addressed, or followed up timely.
• Maintain data quality of Payroll system and collaborate with HR Administration and HR Systems to correct errors in the integration from and to Workday.
• Prepare payroll processing audits for payroll signoff; prepare and collect audit reports for Internal Controls.
• Execute Quarter- and Year-End adjustments.
• Serve as backup for Payroll Supervisor.

Requirements

• Bachelor’s degree (or equivalent payroll experience) in Accounting, Business, Human Resources, or a related field preferred.
• 3+ years’ experience with payroll processing required.
• Proficient knowledge of payroll in a multistate environment.
• Strong creative, analytical and problem-solving skills required; practical approach to solving issues and gaining solution alignment.
• Excellent customer service focus and experience.
• Ability to maintain confidentiality and navigate sensitive situations.
• Communicates well both verbally and in writing with team members of all levels across the organization.
• Ability to handle multiple tasks and work in multiple systems simultaneously.
• Ability to establish priorities, work and think independently, and proceed with objectives without direct supervision.
• Applicable system (Workday) experience preferred.
• Enterprise-level payroll software experience required.
• Proficient in Microsoft Office Suite.
• Significant experience in Excel, including advanced features (VLOOKUP, Pivot Tables).

Why You’ll Love Working for Us (Our Benefits):

• PTO & Paid Holidays – Even in your first year, so you can spend time with your loved ones. Included are 2 floating holidays to use at your discretion.
• Comprehensive Insurance Options – A variety of excellent insurance choices including both PPO and HDHP’s with HSA medical options, dental and vision.
• HSA (Health Savings Account) – Employees enrolling in one of the high-deductible health plan options are eligible to receive FREE employer contributions and may also contribute via payroll deduction.
• 401(k) with Company Match – We’ll help you save for the long term with our competitive 401(k) employer match program.
• Employer Paid Short-Term and Long-term Disability Insurance
• Employer Paid Life and AD&D Insurance
• Supplemental Insurance – Accident, Critical Illness, Hospital Indemnity policies available through payroll deduction.
• Identity Theft and Legal Protection – Voluntary plans available through payroll deduction.
• Employee Assistance Program – FREE 24/7on-demand mental health support app and confidential support to help you manage stress, find balance, or address a challenging personal situation.
• USIC All Stars – Our employee recognition program. Earn points for living our company values and celebrating milestones. Redeem your points for gift cards or merchandise!
• Education Partnership – Discounted tuition for USIC employees, their spouses, and dependents through Indiana Tech (courses available online nationwide).
• Employee Discounts & Perks – Outstanding discounts at major retailers and service providers.