Sr. Payroll Specialist

USA – DuBois Chemicals, Inc

Sharonville (OH)

On-site

USD 70,000 - 90,000

Full time

14 days+

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Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

401k with company match

Paid holidays

Vacation time

Income protection plans

Job summary

USA – DuBois Chemicals, Inc is seeking a Sr. Payroll Specialist to oversee payroll processing for both exempt and non-exempt employees across the US and Canada. This position plays a vital role in ensuring compliance, accuracy, and efficiency of payroll processes.

The ideal candidate will have 5-10 years of payroll experience, a Bachelor's degree, and proficiency in Workday Payroll and Excel. A strong background in payroll compliance and exceptional organizational and customer service skills are essential.

Join a dynamic team where you can leverage your talents while contributing to a culture of collaboration and safety.

Qualifications

5-10 years of payroll experience required.
Experience in payroll processing for US and Canada.
Great with Microsoft Office tools.

Responsibilities

Process payroll accurately for exempt and non-exempt employees.
Manage payroll tax requirements and compliance.
Ensure timely and accurate payroll processing.

Skills

Payroll processing experience

Tax compliance knowledge

Excellent communication skills

Organizational skills

Customer service skills

Education

Bachelor's degree or equivalent experience

Tools

Workday Payroll

Microsoft Excel

Job description

It's fun to work in a company where people truly BELIEVE in what they are doing! We're committed to bringing passion and customer focus to the business.

Please note: this position is based locally in the Cincinnati, OH area and is not a technical consulting role

POSITION SUMMARY

The Sr. Payroll Specialist is responsible for payroll process for exempt and non-exempt employees in US and Canada as well as analyzing current payroll practices, create standard work, develop processes and improvement to make payroll more efficient; and manage payroll tax requirements. The Sr. Payroll Specialist ensures the accuracy of compensation payments to employees.

KEY RESPONSIBILITIES

Responsible for processing payroll in a centralized corporate office environment covering Semi-Monthly and/or Bi-weekly payroll processing.
Complete all payroll compliance requirements monthly, quarterly and annually for US and CAN.
Support daily payroll processing activities for each pay period (setting up tax withholding, direct deposit, time collection, entering wages, garnishments, child support, compensation changes, etc.)
Process employee Time & Attendance data from the Time system to payroll and reconcile variances.
Reconcile payroll prior to transmission and validate confirmed reports.
Monitors, maintains, and reviews time entered by employees and reconciles to employee scheduling information in coordination with employee’s supervisor.
Ensure that all payroll is processed accurately, timely and in compliance with all Federal, State and Provincial laws.
Conduct periodic audits of time and attendance, pay, taxes, deductions, earnings and other pay to ensure accuracy and compliance.
Audit new hire entries and terminations for accuracy in the payroll and time and attendance system.
Deliver best-in-class customer service to employees and management, with an emphasis on being responsive, professional, and accurate.
Respond to employee inquiries and requests regarding various payroll matters.
Develop and document standard work for payroll in the US and Canada.
Develop training material and train employees/manager on how to enter information and run reports on time and attendance system.
Responsible for projects such as payroll frequency transfers, acquisitions, HRIS configurations and reorganizations that will affect how we process payroll.
Manage, audit, and setup the following: Earning codes, Deduction codes, Job Code Tables, Tax Tables, Department Tables, Bonus Plans and Time & Labor System.
Manage and process SUI rate notices and changes.
Respond to tax agency inquiries.
Stay abreast of tax laws/regulations that affect our business (United States & Canada).
Confirm/update Quarterly Tax Verification notices.
Download quarterly and annual Statement of Deposit & Filings.
Process payment for workers compensation insurance premiums for Ohio, Washington, different provinces in Canada.
Prepare various standard and ad hoc reports and queries for HR and Payroll.
Handle all garnishments, miscellaneous deductions, and vacation/sick accruals.
Create and calculate manual payroll checks as needed.
Maintain accurate payroll records and employee files, including reconciliation of payroll.
Maintains employee confidence and protects operations by keeping information confidential.
Lead Payroll projects and train / couch team members.
Continuous evaluating payroll processes and procedures and providing resolutions.
Other duties / projects assigned.

MINIMUM QUALIFICATIONS

5-10 years Payroll experience required.
Experience in payroll processing and taxes for different jurisdictions (United States & Canada).
Workday Payroll experience.
Advanced with Microsoft Office tools such as Excel, Word and Outlook.
Good organizational skills, ability to track information, detail oriented, respond with a sense of urgency, work in fast paced environment with tight deadlines.
Excellent customer service skills.
Able to manage confidential information.
Excellent communication skills.

PREFERRED QUALIFICATIONS

CPP Certified.
Basic Accounting experience.
Workday Configuration / Implementation experience.

EDUCATION QUALIFICATIONS

Bachelor’s degree or equivalent experience.

#INDCORP DuBois provides equal employment opportunities to all employees and applicants for employment without regard to race, color, ancestry, national origin, gender, sexual orientation, marital status, religion, age, disability, gender identity, gender expression, genetic information, service in the military, veteran status or any other protected status in accordance with applicable federal, state, and/or local law and/or regulation.

VALUES AND CULTURE

Working at DuBois is dynamic, flexible and fun. Our customer centric focus gives you the opportunity to leverage your creative and innovative talents to help deliver specialty chemical solutions safely while protecting the environment.