Senior Payroll Operations Manager - Multi-State & Global

ICON Technology Group; Austin (TX); On-site; USD 120,000 - 180,000; Full time

Job summary

ICON Technology Group is seeking a hands-on Manager of Payroll Operations to own end-to-end payroll across multiple states and international jurisdictions. You will personally run payroll cycles while standardizing processes, then build a team and automation to scale as headcount grows.

You will collaborate with People Operations, Total Rewards, HRIS, Accounting, and Legal to ensure on-time, accurate pay for salaried, hourly, and field employees, while maintaining strong controls and audit

Qualifications

• 6+ years of progressive payroll experience with supervisory responsibility.
• Experience owning multi-state payroll processing and the associated tax registration, filing, and compliance work.
• Experience supporting a workforce with a significant hourly population, including time and attendance integration and overtime and wage and hour compliance.
• Experience on an established payroll team within a mature organization, with exposure to defined controls, audit requirements, and documented process.
• Willingness to personally process payroll in the near term while building toward an oversight model.
• Advanced proficiency with payroll software and with spreadsheet-based reconciliation and reporting.

Responsibilities

• Own end-to-end multi-state payroll cycles including off-cycle runs, retroactive pay, terminations, bonuses, commissions, and equity-related events, personally processing payroll until the function is staffed and stabilized.
• Administer payroll for a significant hourly and field-based population, including time and attendance integration, shift differentials, overtime, meal and rest premiums, and prevailing wage or certified payroll requirements where applicable.
• Design and document a standardized payroll calendar, processing checklist, and approval workflow, then hold the organization to the deadlines and inputs that calendar depends on.
• Coordinate international payroll delivery through in-country providers or an employer of record, reconciling those cycles to ICON's records and resolving discrepancies with the vendor.
• Maintain compliance with federal, state, and local wage and hour, tax, and reporting requirements across all jurisdictions where ICON employs people, and manage new state registrations as the footprint expands.
• Build and operate the internal controls over payroll, including segregation of duties, change auditing, and pay data review, and serve as the primary point of contact for internal and external payroll audits.
• Own payroll tax filings, amendments, agency notices, and year-end processes including W-2 and 1099 issuance, working with the payroll provider and tax agencies to resolve issues before they become penalties.
• Partner with Legal and People Operations on wage and hour questions, pay practice changes, and employee escalations, documenting decisions and applying them consistently.
• Own the payroll system configuration and roadmap, including earning and deduction codes, pay groups, costing, and integrations with HRIS, time tracking, benefits, and the general ledger.
• Partner with Accounting on payroll journal entries, accruals, and reconciliations, and with Finance on labor cost reporting by department, project, and contract; Accounting owns the close, and this role owns the accuracy and timeliness of the payroll inputs to it.
• Deliver recurring and ad hoc payroll reporting to People Operations, Finance, and leadership, and support data requests tied to government contracts, benefit plan audits, and workers' compensation.
• Evaluate and select payroll vendors and tools, manage those relationships and service levels, and lead system implementations or migrations driven by scale.

Skills

Payroll leadership

Multi-state payroll

Time & attendance

Internal controls

Audit readiness

Process standardization

People management

Workday Payroll

International payroll

Tools

Workday HRIS

HRIS systems

Job description

ICON Technology Group is seeking a hands-on Manager of Payroll Operations to own end-to-end payroll across multiple states and international jurisdictions. You will personally run payroll cycles while standardizing processes, then build a team and automation to scale as headcount grows.

You will collaborate with People Operations, Total Rewards, HRIS, Accounting, and Legal to ensure on-time, accurate pay for salaried, hourly, and field employees, while maintaining strong controls and audit