Senior Payroll Manager — Multi-State & Compliance Expert

ID.me University Recruiting; Mountain View (CA); On-site; USD 136,000 - 160,000; Full time

Benefits offered by this job

Medical, dental, vision

401(k) with company match

Unlimited Paid Time Off

Job summary

ID.me is seeking an experienced Payroll Manager to own end-to-end payroll operations for our growing, multi-state workforce. This role ensures accurate, timely payroll processing while partnering with People Ops, Finance, and Legal to support company growth.

The ideal candidate has 5+ years of payroll experience, multi-state U.S. payroll for 300+ employees, and strong knowledge of payroll tax rules and equity compensation. You will drive improvements and uphold compliance and controls.

Qualifications

• 5+ years of progressive payroll experience, including at least 2 years in a payroll management or lead role.
• Hands-on experience processing multi-state U.S. payroll for a company of 300+ employees.
• Strong working knowledge of federal and state payroll tax regulations, wage and hour laws, and payroll accounting principles.

Responsibilities

• Own and manage the end-to-end payroll cycle for all U.S. employees, ensuring accuracy and timeliness across multiple states.
• Ensure compliance with federal, state, and local payroll tax regulations, wage and hour laws (FLSA), and multi-state employment requirements.
• Process garnishments, bonuses, commissions, and equity-related payroll events.
• Reconcile payroll general ledger accounts and partner with Accounting on month-end close, accruals, and payroll-related journal entries.
• Manage relationships with payroll providers, tax agencies, and benefits vendors; serve as primary point of contact for payroll system administration.
• Administer and audit benefits deductions, 401(k) contributions, and other pre/post-tax deductions in coordination with People Ops.
• Manage quarterly and annual payroll tax filings and support year-end payroll processes.
• Maintain internal controls and support internal/external payroll audits.
• Identify and implement process improvements and automation opportunities as headcount grows.
• Respond to employee payroll inquiries with a high level of service and confidentiality.
• Stay current on evolving payroll compliance requirements, including multi-state nexus and remote-work tax implications.
• Support ad hoc reporting and analysis for Finance, HR, and executive leadership

Skills

Payroll management

Multi-state payroll

Payroll tax compliance

Equity payroll

Payroll systems

Communication

Tools

HRIS system

Job description

ID.me is seeking an experienced Payroll Manager to own end-to-end payroll operations for our growing, multi-state workforce. This role ensures accurate, timely payroll processing while partnering with People Ops, Finance, and Legal to support company growth.

The ideal candidate has 5+ years of payroll experience, multi-state U.S. payroll for 300+ employees, and strong knowledge of payroll tax rules and equity compensation. You will drive improvements and uphold compliance and controls.