Senior Payroll Coordinator - US & Canada

T.D. Williamson; Tulsa (OK); On-site; USD 65,000 - 85,000; Full time

Job summary

TDW is seeking a Senior Payroll Coordinator to accurately process U.S. and Canadian payrolls and support payroll-related accounting. This role partners with HR, Finance, Treasury and employees to resolve issues and ensure compliance.

Responsibilities include processing weekly and biweekly payrolls, garnishments, RRSP/CPP (Canadian), journal entries, and year-end activities, while maintaining confidential data and audit-ready records.

Qualifications

• 3–5 years of payroll experience.
• Experience processing payroll for 150+ employees.
• Multi-state U.S. payroll experience.
• Experience processing and maintaining wage garnishments.
• Working knowledge of payroll accounting, journal entries, general ledger reconciliations, payroll accruals, and clearing accounts.
• Experience researching and resolving payroll discrepancies.
• Proficiency in Microsoft Excel, including PivotTables, XLOOKUP or VLOOKUP, SUMIF/SUMIFS, filters, and reconciliation schedules.
• Strong attention to detail, organization, and problem-solving skills.
• Ability to manage multiple deadlines while maintaining accuracy and confidentiality.
• Clear and professional employee-service and communication skills.
• High school diploma or equivalent; Associate degree preferred.

Responsibilities

• Process weekly and biweekly U.S. and Canadian payrolls accurately.
• Validate time, earnings, deductions, taxes, one-time payments, new hires, and terminations.
• Process bonuses, commissions, taxable benefits, relocation payments, and other approved payroll adjustments.
• Process and maintain wage garnishments, including child support orders, tax levies, bankruptcies, and other wage attachments.
• Prepare Canadian Records of Employment and assist with Canadian payroll activities, RRSP reporting.
• Reconcilie payroll registers to payroll funding, bank activity, deductions, and GL accounts.
• Prepare and post payroll journal entries and complete payroll clearing account and accrual reconciliations.
• Research and resolve payroll discrepancies, rejected payments, and account differences.
• Support 401(k), RRSP, PTO, commission, and benefit deduction reconciliations.
• Respond to employee payroll questions accurately and professionally.
• Support month-end close, payroll audits, year-end processing, and tax form corrections.
• Maintain payroll procedures, reconciliations, and audit-ready documentation.
• Assist with payroll system testing, reporting, and process improvements.
• Protect confidential employee and payroll information.

Skills

Payroll processing

Multi-state payroll

Wage garnishments

Payroll accounting

Microsoft Excel

Attention to detail

Organization

Communication skills

Confidentiality

Time management

Education

High school diploma or equivalent

Associate degree in Accounting/Finance/Business/HR

Tools

Workday Payroll

ADP

Microsoft Dynamics (D365/AX/Great Plains)

Payroll software tooling

Job description

TDW is seeking a Senior Payroll Coordinator to accurately process U.S. and Canadian payrolls and support payroll-related accounting. This role partners with HR, Finance, Treasury and employees to resolve issues and ensure compliance.

Responsibilities include processing weekly and biweekly payrolls, garnishments, RRSP/CPP (Canadian), journal entries, and year-end activities, while maintaining confidential data and audit-ready records.