Senior Payroll & Billing Specialist

Reuben Spott; United States; Remote; USD 80,000 - 90,000; Full time

Benefits offered by this job

Fully remote

Bonus opportunity

Job summary

Reuben Sinclair Ltd. is seeking a Payroll Associate for a fully remote role (East Coast US) in a professional services context. The role offers a base salary of $80,000–$90,000 with potential total earnings up to $100,000, depending on performance and bonus opportunities.

You will manage US and Canada payroll, invoicing, and related financial operations, collaborating with senior finance teammates. The ideal candidate has 2–6 years in payroll or related finance functions, strong Excel skills,

Qualifications

• 2–6 years of payroll, invoicing or finance operations experience.
• Experience managing multiple stages of payroll with accuracy and meeting deadlines.
• Familiarity with US payroll; Canadian payroll experience is advantageous.
• Strong numerical skills and ability to learn financial systems quickly.
• Excellent organizational and written/verbal communication skills.
• Proactive, independent worker with collaborative mindset.
• Bachelor's degree in Finance, Accounting, or related discipline valued.

Responsibilities

• Oversee payroll processing for employees and contractors in US/Canada, ensuring accuracy and timely delivery.
• Manage timesheet administration, validate payroll data, resolve discrepancies before finalization.
• Prepare, review and distribute client invoices within agreed timelines.
• Support reconciliation and review of benefits invoices and related records.
• Serve as a point of contact for payroll inquiries and resolve issues promptly.

Skills

Payroll processing

Invoicing

Finance operations

US payroll

Canadian payroll

Excel

Education

Bachelor's degree in Finance/Accounting/Business

Tools

Microsoft Excel

Job description

Payroll Associate

Fully Remote (East Coast US) | Full-Time | Professional Services

Salary: $80,000-$90,000 basic salary DOE. Possible overall earning up to $100,000.

The Opportunity

We are partnering with a growing professional services firm that provides specialist advisory and operational support to a diverse portfolio of clients across North America.

As the business continues to expand, it is looking to appoint a Payroll Associate to strengthen its finance function and support the efficient delivery of its payroll and financial operations.

This is an excellent opportunity for an experienced payroll professional who enjoys taking ownership of their work, thrives in a dynamic environment and wants to play an integral role within a growing organisation.

Working closely with senior members of the finance team, you will be responsible for ensuring payroll processes run smoothly, financial records remain accurate and clients and employees receive a consistently high standard of service.

The position offers genuine autonomy, exposure to a broad range of financial activities and the opportunity to make a meaningful contribution to the continued development of the business.

Key Responsibilities

• Oversee the preparation and processing of payroll for employees and independent contractors across the US and Canada, ensuring accuracy and timely delivery.
• Manage timesheet administration, validate payroll information and resolve discrepancies before payroll is finalised.
• Prepare, review and distribute client invoices, ensuring billing information is accurate and processed within agreed timelines.
• Support the reconciliation and review of employee benefits invoices and other payroll-related financial records.
• Act as a key point of contact for payroll-related enquiries, investigating and resolving issues promptly and professionally.
• Maintain accurate financial and payroll records, ensuring information is properly documented and readily accessible.
• Collaborate with colleagues across the business to identify opportunities to improve processes, streamline workflows and enhance operational efficiency.
• Provide additional finance and administrative support as required, adapting to the evolving needs of a growing organisation.

About You

We are looking for a proactive, commercially minded individual who combines strong technical payroll knowledge with excellent attention to detail and a genuine sense of ownership.

The ideal candidate will bring:

• Approximately 2–6 years of experience in payroll, invoicing or finance operations, ideally gained within a professional services or similarly fast-paced commercial environment.
• Practical experience managing multiple stages of the payroll process, with a strong understanding of the importance of accuracy, compliance and meeting deadlines.
• Familiarity with US payroll processes, with exposure to Canadian payroll considered advantageous.
• Strong numerical skills and proficiency in Microsoft Excel, alongside the ability to learn new financial systems and technology quickly.
• Excellent organisational skills, with the ability to manage competing priorities and respond effectively to time-sensitive requests.
• Strong written and verbal communication skills, with the confidence to engage professionally with colleagues, employees and external stakeholders.
• A proactive, solutions-focused approach and the ability to work independently without requiring constant supervision.
• A collaborative mindset, adaptability and the confidence to take responsibility for delivering high-quality work.

A bachelor's degree in Finance, Accounting, Business or a related discipline would be beneficial, although relevant professional experience and a strong understanding of payroll and financial processes are equally valued.

Previous experience within a growing professional services business, financial services organisation or technology-led environment would be particularly relevant.

What Makes This Opportunity Attractive?

• Competitive Compensation
• A base salary of $80,000–$90,000, with an additional bonus opportunity providing total annual earning potential of up to $100,000.
• Fully Remote Working
• Enjoy the flexibility of a remote position while remaining closely connected to a collaborative and supportive team.
• Professional Growth
• Join an expanding business where you will gain exposure to a broad range of payroll and finance activities, with opportunities to develop your expertise.
• Autonomy and Impact
• Take ownership of meaningful responsibilities within a streamlined organisational structure, where your contributions will have a direct impact on the business.