Associate Payroll Specialist

Jobgether; United States; Remote; USD 39,000 - 46,000; Full time

Benefits offered by this job

Competitive compensation

Remote work flexibility

Professional growth

Collaborative environment

Meaningful client impact

Career development

Job summary

Jobgether is seeking a Payroll Professional to manage payroll processing for a diverse client portfolio, ensuring accurate calculations and timely delivery across hourly and salaried employees.

You will handle government remittances, compliance, ROEs, T4s, and year-end tasks, while providing clear, professional client support and maintaining meticulous data records.

Qualifications

• 1–2 years of hands-on payroll processing experience.
• Understanding of Canadian payroll practices and remittances.
• Experience with multiple payroll systems (QuickBooks Desktop/Online, Wagepoint) is a plus.
• PCP designation or current enrolment in a payroll program is advantageous.
• Strong attention to detail and numerical accuracy.
• Excellent written and verbal communication, with clear client guidance.
• Customer-focused, with reliable and professional service.
• Proactive problem-solving and ownership mindset.

Responsibilities

• Payroll Processing: accurate and timely payroll for hourly and salaried employees across multiple clients.
• Government Remittances and Compliance: prepare and submit source deductions, WSIB, and EHT payments.
• Legislative Administration: apply employment standards for vacation pay, holidays, overtime and entitlements.
• Payroll Reporting and Filings: prepare ROEs, T4s, and other government forms.
• Client Support and Communication: serve as primary contact for payroll questions.
• Data Verification and Reconciliation: review data, resolve discrepancies, maintain records.
• Recordkeeping and Year-End Support: organize payroll docs and assist year-end activities.
• Team Collaboration and Continuous Improvement: work with colleagues to meet client needs and improve processes.

Skills

Payroll processing

Canadian payroll

Attention to detail

Communication skills

Client service

Problem solving

Team collaboration

Time management

Education

Payroll Compliance Professional (PCP) designation

Tools

QuickBooks Desktop

QuickBooks Online

Wagepoint

Job description

Accountabilities

• Payroll Processing: Process accurate and timely payroll for hourly and salaried employees across a diverse client portfolio, ensuring all calculations and transactions are completed correctly and within established deadlines.
• Government Remittances and Compliance: Prepare and submit payroll-related government remittances, including source deductions, Workplace Safety and Insurance Board (WSIB) payments, and Employer Health Tax (EHT), in accordance with applicable regulations.
• Legislative Administration: Apply relevant employment standards legislation when calculating vacation pay, statutory holiday pay, overtime, termination payments, and other payroll-related entitlements.
• Payroll Reporting and Filings: Prepare and submit Records of Employment (ROEs), T4 slips, and other required government forms, ensuring accuracy and compliance with reporting deadlines.
• Client Support and Communication: Serve as a primary contact for payroll-related questions, provide clear and professional guidance, and resolve client concerns efficiently.
• Data Verification and Reconciliation: Review payroll information for completeness and accuracy, investigate discrepancies, and implement appropriate corrections to maintain reliable records.
• Recordkeeping and Year-End Support: Maintain organized payroll documentation and assist with year-end payroll activities, reconciliations, and reporting requirements.
• Team Collaboration and Continuous Improvement: Work closely with colleagues to meet client needs, maintain consistent service standards, meet payroll deadlines, and identify opportunities to improve processes and efficiency.

Requirements

• Relevant Experience: One to two years of hands‑on payroll processing experience, preferably supporting multiple clients or payroll accounts.
• Payroll Knowledge: Understanding of Canadian payroll practices, including source deductions, statutory entitlements, government remittances, payroll reporting, and applicable employment standards.
• Payroll Software: Experience working with multiple payroll systems is desirable. Familiarity with QuickBooks Desktop, QuickBooks Online, and/or Wagepoint is considered an asset.
• Education and Professional Development: A Payroll Compliance Professional (PCP) designation or current enrolment in a National Payroll Institute program is an advantage.
• Analytical and Organizational Skills: Strong attention to detail, numerical accuracy, and the ability to review payroll data, identify inconsistencies, and resolve issues effectively.
• Communication Skills: Excellent written and verbal communication skills, with the ability to explain payroll matters clearly and professionally to clients and colleagues.
• Client Service Orientation: A demonstrated commitment to responsive, reliable, and professional service, with the ability to build positive relationships and manage inquiries constructively.
• Problem‑Solving and Initiative: A proactive, solutions‑oriented mindset, sound judgment, and the ability to take ownership of tasks and resolve challenges efficiently.
• Independent and Collaborative Working Style: Ability to manage competing priorities independently while contributing positively to a team‑oriented environment.
• Values and Professionalism: A commitment to excellence, accountability, innovation, teamwork, and continuous improvement, with a focus on delivering high‑quality work and exceeding expectations.

Benefits

• Competitive Compensation: Starting annual salary ranging from CAD $55,000 to $65,000 , depending on education, relevant experience, and skills.
• Remote Work Flexibility: Opportunity to work remotely or from the office, providing flexibility to suit different working preferences.
• Professional Growth: Opportunities to develop payroll expertise, expand knowledge of Canadian payroll legislation, and strengthen client service capabilities.
• Collaborative Work Environment: Join a team that values accountability, shared success, open communication, and continuous learning.
• Meaningful Client Impact: Support entrepreneurs and businesses by delivering accurate, dependable payroll services that contribute to their operational success.
• Innovation and Process Improvement: Work in an environment that encourages new ideas, proactive problem‑solving, and improvements to established workflows.
• Career Development: Opportunities to build on your payroll experience and grow professionally within a multidisciplinary services environment.