Senior Payroll Associate & Tax Specialist

Ultipro; United States; Remote; USD 100,000 - 110,000; Full time

Job summary

Ultipro in the United States is seeking a Senior Payroll Associate & Tax Specialist to manage end-to-end payroll and multi-state tax compliance, including local jurisdictions. You will work with UKG and internal controls to ensure accuracy and SOX compliance.

The role requires 4+ years in payroll, familiarity with W-2s/1099s, and strong Excel skills, with an emphasis on timely tax filings and audits. Remote work options and competitive benefits are provided.

Qualifications

• Experience in end-to-end payroll processing and tax filings across multiple jurisdictions.
• Ability to interpret and communicate complex tax regulations concisely.
• Proficiency with Microsoft Excel and HRIS/Payroll systems.

Responsibilities

• Handle end-to-end payroll processing.
• File and reconcile federal, state, and local payroll taxes.
• Validate tax deposits and filings.
• Maintain compliance with tax regulations and wage limits.
• Prepare support for audits and SOX controls.
• Act as primary contact for tax agencies.

Skills

Payroll processing

Tax compliance

UKG payroll system

Filing & reconciliations

SOX compliance

Excel

Education

High School Diploma

FPC or CPP certification

Tools

UKG

HRIS

Job description

Senior Payroll Associate & Tax Specialist

Job Category: Business Professional

Requisition Number: PAYRO007424

• Posted : September 23, 2026
• Full-Time
• Remote

Locations

Showing 1 location

Remote
United States

• Pay or shift range: $100,000 USD to $110,000 USD
  The estimated range is the budgeted amount for this position. Final offers are based on various factors, including skill set, experience, location, qualifications and other job-related reasons.

Description

General Summary

The Payroll Tax Specialist ensures accurate and timely tax compliance across all 50 states and multiple local jurisdictions. While UKG processes remittances, ultimate responsibility — and liability — rests with us. This role also manages compliance surveys (BLS, Census, EEOC, etc.) and strengthens SOX controls.

Essential Duties and Responsibilities

• Responsible for end-to-end payroll processing.
• Ensure accurate and timely filing of federal, state, and local payroll taxes across all 50 states and applicable local jurisdictions.
• Validate and reconcile payroll tax deposits and filings prepared through UKG (or other third-party systems).
• Maintain compliance with ever-changing tax regulations, rates, and wage limits.
• Perform periodic reconciliations of payroll tax accounts to general ledger and agency records.
• Research and resolve discrepancies promptly to avoid penalties.
• Prepare documentation and provide support for SOX, internal, and external audits.
• Act as the primary point of contact for federal, state, and local tax agencies.
• Respond to and resolve tax notices, inquiries, and discrepancies.
• Coordinate penalty abatement requests when necessary.
• Complete mandatory compliance surveys such as Bureau of Labor Statistics (BLS), Census, and other government requests.
• Support EEOC and ACA reporting as required.
• Manage annual reconciliation and filing of W-2s, W-2Cs, and 1099s.
• Ensure year-end deadlines are met without errors.

Knowledge, Experience and Skill Requirements

• Knowledge of payroll processes including data entry, pay calculations, tax and benefits, geographical location taxation rules, wage, and hour laws, etc. preferred. Third-party payroll vendor and HRIS system experience desired.
• Ability to evaluate and communicates unusual and/or complex content in a concise and logical way.
• In-depth knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Advanced organizational skills with an inquisitive mindset.
• Ability to use query and report generation tools.
• Union payroll/Health, Welfare and Pension knowledge

Work Experience

• 4 years of experience related to payroll processing, auditing

Education, Licenses and Certification Required:

• High School Diploma

Preferred:

Certification of FPC or CPP

The base salary range for this position is $100,000 - $110,000 This position may also be eligible for a wide range of competitive benefits that can include but not limited to: medical, well-being, financial planning and short-term incentives benefits.

This description is not intended to be an “all inclusive” list of the accountabilities of the job described. Rather, it describes the general nature of the job. In addition, some aspects of this job may change over time, according to business needs, and these changes may not be recorded immediately. Requirements stated represent the minimum levels of knowledge, skills and/or abilities to qualify and satisfactorily perform this job.

Due to compliance requirements imposed by a federal contract, this position may be filled by U.S. Persons only. U.S. Persons includes U.S. citizens, U.S. nationals, lawful permanent residents, individuals granted refugee status in the U.S., and individuals granted asylum in the U.S.

We maintain a drug-free workplace and perform pre-employment substance abuse testing.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.