Senior Payroll Associate

ClearView Healthcare Partners, LLC; United States; Remote; USD 65,000 - 75,000; Full time

Benefits offered by this job

Annual bonus

Benefits package

Job summary

ClearView Healthcare Partners in Boston with offices nationwide is seeking a Senior Payroll Associate to own day-to-day US payroll operations and contribute to process improvements within the Finance Team reporting to the Global Payroll Manager.

The ideal candidate has 3–5 years of payroll processing experience, a strong understanding of US payroll, taxes and compliance, and familiarity with UKG Pro and integrated HRIS systems. This role offers a competitive salary and comprehensive benefits.

Qualifications

• 3–5 years of hands-on payroll processing experience.
• Experience with US payroll regulations, taxes and compliance.
• Experience with integrated HRIS and payroll systems.
• Strong written and verbal communication and organizational skills.

Responsibilities

• Maintain US employee payroll data within HRIS/payroll systems with governance and controls.
• Oversee onboarding/offboarding payroll components; ensure correct setup and final pay calculations.
• Coordinate immigration status changes and payroll implications with HR/Legal.
• Audit payroll input data for bi-weekly and semi-monthly runs; resolve discrepancies.
• Process end-to-end payroll for bi-weekly/semi-monthly schedules with validations.
• Oversee I-9 verifications and compliance with employment eligibility rules.
• Reconcile payroll-related benefit activity with carrier invoices and records.
• Support internal/external payroll audits and provide documentation.
• Identify process improvements and document SOPs.
• Assist cross-functional system enhancements as needed.

Skills

Payroll processing

US payroll

Multi-state payroll

HRIS

Attention to detail

Tools

UKG Pro

HRIS

Job description

CompanyOverview

ClearView Healthcare Partners is a premier life sciences strategy consulting firm headquartered in Boston, with offices in San Francisco, New York City, London, Zurich and Gurgaon. Serving clients in the biopharmaceutical, medical device, and diagnostic spaces, we provide world-class strategic decision-making support across a diverse range of business issues. Our goal is to inform actionable recommendations that allow companies to achieve their business objectives.

Role Overview

We are seeking a payroll professional to join our team as a Senior Payroll Associate. This role will own day-to-day US payroll operations and contribute to process improvement and compliance initiatives. Reporting to the Global Payroll Manager, the role sits on the Finance Team that rolls up to the Chief Financial Officer. The ideal candidate will have 3 to 5 years of experience in payroll processing, strong understanding of global HR systems, and demonstrated experience with US payroll, tax, and compliance.

• Maintaining US Employee Data: Lead the maintenance and governance of US employee payroll data within the HRIS and payroll systems, ensuring accuracy, timeliness, and appropriate controls. Partner with Finance and HR to review, validate, and document complex payment adjustments, maintaining clear audit-ready records.
• Processing New Hires and Terminations: Oversee payroll-related components of onboarding and offboarding, ensuring correct initial setup, final pay calculations, and compliance with company policies and US wage and hour requirements.
• Assist with Immigration Statuses and Notices: Coordinate with HR, Legal, and external partners to ensure payroll implications of immigration status changes (e.g., work authorization, tax residency) are correctly reflected in payroll and documented.
• Collecting Payroll Data: Review and audit payroll input data for bi-weekly and semi-monthly payrolls, identifying discrepancies, resolving issues with stakeholders, and preparing payroll for approval.
• Payroll Processing: Independently process end-to-end payroll for bi-weekly and semi-monthly schedules, including pre- and post-payroll validations, reconciliations, and coordination with Finance on funding and GL postings. Escalate and resolve complex payroll issues in a timely manner.
• I-9 Verifications: Oversee accurate completion and tracking of I‑9 verifications in partnership with HR Operations, ensuring compliance with US employment eligibility requirements and internal controls.
• Benefit Administration: Support and reconcile payroll-related benefit activity, including new enrollments, changes, and terminations, ensuring deductions align with carrier invoices and internal records. Partner with Benefits and Finance to resolve variances.
• Annual Audit Support: Serve as point of contact for payroll-related audit requests, extracting and validating data from HRIS and payroll systems, preparing reconciliations, and supporting internal and external audit reviews
• Process Improvement: Identify and implement process improvements to enhance accuracy, efficiency, and control in payroll operations, including documentation of standard operating procedures.
• Additional Duties: Perform other duties as needed to support payroll, benefits, and HR operations, including participation in cross-functional projects and system enhancements.

Qualifications

• 3 – 5 years of hands-on payroll processing experience, preferably supporting US payroll from a global or shared services environment.
• Demonstrated experience with US payroll regulations, taxes, and compliance; multi-state experience a plus.
• Experience working with integrated HRIS and payroll systems; UKG proficiency strongly preferred.
• Proven ability to own and prioritize multiple payroll cycles and deadlines with minimal supervision with a strong attention to detail and organizational skills.
• Excellent written and oral communication skills, including the ability to explain payroll concepts to non-experts.
• Strong relationship-building and interpersonal skills, with the ability to partner effectively with HR, Finance, and external vendors.

Compensation

The salary range for this position is $65,000-$75,000 (non-exempt) annually. Actual compensation will be determined based on experience, skills, qualifications, and location. In addition to the base salary, you will be eligible for an annual discretionary performance bonus, and a comprehensive benefits package.

We encourage you to apply even if you do not meet every single qualification. We are looking for individuals who are passionate about our mission, committed to excellence in payroll operations, and eager to grow and learn in a senior associate role.

What We Value

We recognize that not every candidate will meet every qualification listed. If you’re excited about this role and believe you have relevant experience or transferable skills, we encourage you to apply. We value curiosity, a growth mindset, and a commitment to collaboration.

Equal Opportunity Employer

ClearView Healthcare Partners (“CV”) is an Equal Opportunity employer. All qualified applicants will be considered for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by applicable law.