SENIOR PAYROLL ASSOCIATE

Specialty Consultants Inc.; New York (NY); Hybrid; USD 60,000 - 90,000; Full time

Job summary

An established industry player is looking for a Senior Payroll Associate to manage payroll processing for a diverse range of properties throughout NYC. This hybrid role combines remote work with in-office collaboration, ensuring compliance with payroll regulations and union agreements. The ideal candidate will bring over five years of payroll management experience, strong analytical skills, and proficiency in payroll software. Join a dedicated team that values accuracy and compliance, and make a significant impact on the financial operations of a well-respected firm in the real estate sector.

Qualifications

• 5+ years of experience in payroll management or similar roles.
• In-depth knowledge of payroll and tax regulations.

Responsibilities

• Ensure timely and accurate payroll processing for all entities.
• Conduct regular audits of payroll data and processes.

Skills

Payroll Management

Tax Regulations

Union Agreements

Analytical Skills

Communication Skills

Education

Bachelor’s degree in Accounting

Bachelor’s degree in Finance

Bachelor’s degree in Business Administration

Tools

Paycom

Microsoft Office Suite

Job description

SCI, the leading real estate search firm, is seeking a Senior Payroll Associate to join a 50+ year old developer / owner / operator of affordable and market-rate multifamily properties throughout NYC.

The Senior Payroll Associate is responsible for ensuring the timely and accurate processing of payroll for all company entities while maintaining compliance with relevant laws and regulations. This role oversees various payroll-related activities, including tax, garnishments, union dues, third-party sick payments, and all other deductions. The Payroll Associate also audits payroll data and processes, reviews tax filings, handles payroll inquiries, and prepares essential financial reports.

This is a hybrid workplace role requiring 2 days per week in office (White Plains).

Payroll Processing &

• Ensure timely and accurate processing of payroll across all entities both weekly and biweekly. Communicate regularly with site managers.
• Maintain compliance with federal, state, and local payroll regulations.
• Oversee and manage deductions including taxes, garnishments, union dues, third-party sick payments, and all other deductions.
• Make adjustments as needed.
• Ensure compliance with union rules in terms of pay and benefits.
• Complete paperwork needed for union employee leaves (disability, workers comp, FMLA).
• Process Union Bonuses and Rate Adjustments.

Audit & Data

• Conduct regular audits of payroll data and processes to ensure accuracy and compliance.
• Perform worker compensation payroll audits.
• Reconcile and pay monthly invoices for Union health, COPE, Union dues, 401K contributions, disability, and paid family leave.
• Process invoices for payment remittances related to BCI, 401k, union dues, DBL, and PFL across all entities. Coordinate with the accounting team for requisitions.
• Prepare timely general ledger (GL) funding requisitions reports for each payroll entity.
• Generate and update various reports or worksheets for the Finance Department.

Payroll

• Address and resolve payroll-related inquiries from employees and other stakeholders.
• Communicate any issues to the Director of HR.
• Union experience is a must!
• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• A minimum of 5 years of experience in payroll management or a similar role with progressively responsible positions.
• In-depth knowledge of payroll and tax regulations, as well as union agreements and worker compensation.
• Strong analytical and organizational skills with the ability to audit and reconcile complex data.
• Paycom experience preferred.
• Proficiency in payroll software and Microsoft Office Suite.
• Excellent communication and interpersonal skills.
• Ability to resolve issues / conflicts in a timely manner.

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