Senior Payroll Analyst (Hybrid)

Holland & Knight LLP; Fort Lauderdale (FL); On-site; USD 60,000 - 95,000; Full time

Job summary

An established industry player is seeking a Senior Payroll Analyst to ensure accurate payroll processing and compliance with regulations. This role involves managing complex payroll tasks and leading projects while collaborating with the Payroll Manager. Ideal candidates will have a strong analytical mindset, excellent attention to detail, and the ability to work under pressure. This position offers a dynamic work environment with comprehensive benefits, including generous paid time off, medical plans, and a supportive culture focused on health and well-being. If you're ready to make an impact in payroll management, this is the opportunity for you.

Benefits

Generous Paid Time Off

Comprehensive Medical Plans

Dental and Vision Plans

401(k) with Profit Sharing

Short and Long Term Disability Insurance

Behavioral Health Resources

Paid Leave for New Parents

Backup Care for Children and Adults

Senior Care Planning Support

Resources for Development Disabilities

Qualifications

• 6+ years of progressive payroll experience with strong knowledge of payroll taxes.
• Experience in a law firm or professional service firm is a plus.

Responsibilities

• Calculate and process complex payrolls for multiple pay groups.
• Prepare payroll journal entries and reconcile accounts as needed.

Skills

Analytical Skills

Attention to Detail

Communication Skills

Confidentiality

Ability to Work Independently

Flexibility under Pressure

Education

Bachelor’s Degree in Accounting or Finance

FPC or CPP Certification

Tools

Workday

MS Excel

Job description

The Senior Payroll Analyst is responsible for ensuring accurate and timely payroll processing to include analyzing and auditing of payroll data. The Senior Payroll Analyst role involves a deep understanding of payroll system, regulations, taxes, and best practices, combined with the ability to manage complex payroll tasks, projects and deadlines. This position reports to the Payroll Manager.

Key Responsibilities and Essential Job Functions :

• Calculate and process complex payrolls for multiple pay groups and varying timelines.
• Prepare payroll journal entries to the G / L and reconcile accounts as requested.
• Respond to requests for reports.
• Look into complex issues and make corrections to taxable, subject, and gross wages, and correct negative wages for W-2’s.
• Analyze and correct social security, Medicare, and additional Medicare mis-match reports.
• Prepare 401k analysis and audits biweekly and monthly for Payroll Manager and process wires accordingly to fund 401k accounts.
• Ensure the accuracy of payroll data including salary adjustments, tax withholdings and deductions.
• Review payroll audit reports including W-2 error report, on a regular basis.
• Prepare quarterly tax reconciliations and resolve variances.
• Lead the registration process for new local and state accounts.
• Review tax compliance updates to discuss with Manager.
• Assist with the review and resolution of federal and / or state tax statements.
• Assist employees with tax elections to ensure they are complete and accurate.
• Assist with requests for special tax calculations for distributions and / or draws.
• Conduct daily tax / settlement reconciliations.
• Serves as point of contact for internal and external payroll-related inquiries.
• Special project and duties as assigned.

Required Skills :

• Strong analytical skills.
• Work well under pressure to maintain strict time schedule and meet deadlines.
• Remain flexible and calm when payroll data is provided late, or when changes are made.
• Ability to work with and respond to a large volume of email traffic sent to payroll department.
• Maintain confidentiality.
• Must have excellent attention to detail.
• Communication skills must be well-developed.
• Ability to work independently.

Qualifications & Education :

• Bachelor’s degree in accounting or finance.
• FPC or CPP Certification preferred.
• 6+ years of progressive payroll experience.
• Strong knowledge of payroll taxes, payroll best practices and federal and state regulations.
• Workday experience required.
• Experience in a law firm or other professional service firm a plus.
• Strong knowledge of MS Excel (IF statements, VLOOKUP, PivotTables, etc.).

Physical Requirements :

• Ability to sit or stand for extended periods of time.
• Moderate or advanced keyboard usage

Benefits : Our goal is to promote a work environment in which individuals have access to the resources they need to be at their best both professionally and personally, which includes resources that encourage individuals to focus on their health and well-being. Below is a list of just some of the benefits we offer : generous paid time off; eleven paid holidays per year; time off for bereavement or jury duty; paid leave for new parents; comprehensive medical (PPO and HDHPs), dental and vision plans including coverage for domestic partners; life and AD&D insurance; short and long term disability insurance; tax-advantaged accounts for health care expenses, including FSA or HSA; FSA for dependent care; supplemental AFLAC policies for medical care; excess liability coverage; health advocacy services; behavioral health and counseling resources for all family members; 401(k); profit sharing; pre-tax transit and parking program; backup care for children and adults; senior care planning support; and resources for individuals with development disabilities and their caregivers.

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