Senior Paralegal

CIBTvisas, Inc; Arizona; Hybrid; USD 96,432,000 - 117,096,000; Full time

Benefits offered by this job

Health insurance

Dental & Vision insurance

401(k) with company match

FSAs & HSA

Life Insurance & Disability

Paid holidays & PTO

Pet insurance

Travel assistance

Identity theft protection

Employee recognition

Job summary

CIBTvisas, Inc is seeking an experienced Senior Immigration Paralegal to join our growing immigration law firm as we expand. You will manage complex employment-based immigration matters, help build scalable processes, and support client growth in a startup-minded environment.

As a key early member, you will help establish operational best practices, implement case management tech, and mentor junior team members while ensuring top-notch client service and compliance with USCIS and DOL

Qualifications

• Minimum 7+ years of U.S. business immigration experience within a law firm, corporate immigration practice, or startup legal environment.
• Extensive experience preparing employment-based immigration petitions and filings.
• Familiarity with legal technology and workflow automation tools (INSZoom).
• Strong knowledge of USCIS, Department of Labor, and consular processes.
• Exceptional organizational and project management skills.
• Excellent written and verbal communication abilities.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Manage a high-volume caseload of employment-based immigration matters from initiation through completion.
• Prepare and file a wide range of nonimmigrant and immigrant petitions, including H-1B, L-1, TN, E-3, O-1, E-2, PERM, I-140, Adjustment of Status, EB-1, NIW.
• Draft petitions, support letters, forms, exhibits, and government filings.
• Coordinate with clients to gather documentation and manage case timelines.
• Monitor filing deadlines and proactively manage case progression.

Skills

Organizational skills

Project management

Communication skills

Multitasking

Tools

INSZoom

Microsoft Office

Job description

We areseekingan experienced and entrepreneurial Senior Immigration Paralegal to join our growing immigration law firm during a critical stage of expansion. This is a unique opportunity to help build a modern, client-focused immigration practice from the ground up.

As one of the firm's first legal professionals, you will play a key role in managing complex employment-based immigration matters, developing scalable processes, supporting client growth, and helpingestablishoperational best practices. Beyond exceptional case management skills, the ideal candidate embraces a startup mindset: resourceful, adaptable, and excited to contribute to the development of a new and rapidly growing practice.

Key Responsibilities

Immigration Case Management

• Manage a high-volume caseload of employment-based immigration matters from initiation through completion.
• Prepare and file a wide range of nonimmigrant and immigrant petitions, including H-1B, L-1, TN, E-3, O-1, E-2, PERM, I-140, Adjustment of Status, EB-1, and National Interest Waiver matters.
• Draft petitions, support letters, forms, exhibits, and government filings.
• Coordinate directly with clients to gather supporting documentation and manage case timelines.
• Monitor filing deadlines and proactively manage case progression.

Client Service & Relationship Management

• Serve as a primary point of contact for corporate and individual clients.
• Deliver exceptional client service throughtimelycommunication and proactive case updates.
• Manage expectationsregardingtimelines, risks, and required documentation.
• Build trusted relationships with HR contacts, foreign nationals, and business stakeholders.

Startup Operations & Process Development

• Assistin developing case management workflows, templates, SOPs, and quality-control procedures.
• Recommend process improvements to increase efficiency and scalability.
• Help implement andoptimizecase management technology platforms.
• Support reporting, tracking,billing coordination, and matter management.
• Identifyopportunities to automate repetitive administrative tasks.

Quality & Compliance

• Ensure accuracy and completeness of all filings before attorney review.
• Maintain compliance with USCIS, Department of Labor, and other government agency requirements.
• Monitor regulatory changes andassistin implementing procedural updates.
• Participate in internal audits and quality assurance initiatives.

Team Growth

• Mentor junior paralegals, legal assistants, and administrative staff as the firm grows.
• Assistwith onboarding and training new team members.
• Serve as a subject matter expert for complex case questions.
• Contribute to creating a collaborative, high-performance culture.

Required Qualifications

• Minimum7+ years of U.S. business immigration experience within a law firm, corporate immigration practice, or startup legal environment.
• Extensive experience preparing employment-based immigration petitions.
• Familiarity with legal technology and workflow automation tools (INSZoom).
• Strong knowledge of USCIS, Department of Labor, and consular processes.
• Exceptional organizational and project management skills.
• Excellent written and verbal communication abilities.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong attention to detail and quality standards.
• Demonstrated ability to work independently with minimal supervision.
• Proficiencywith immigration case management systems(INSZoom)and Microsoft Office.

Preferred Qualifications

• Experience supportingstartupor rapidly growing legal practices.
• Experience with O-1, EB-1, PERM, NIW, and complex RFE responses.
• Experience supervising or mentoring junior legal staff.
• Hourly Rate: $33.65-40.86 (depending on geographic region, internal equity, job-related knowledge, skills, and experience, among other factors)
• Medical, Dental, and Vision Insurance
• 401(k) Retirement Plan with Company Match
• Flexible Spending Accounts and Health Savings Account
• Life Insurance, Short-Term Disability, and Long-Term Disability Coverage
• Company Paid Holidays and Paid Time Off
• Pet Insurance
• Travel Assistance Services
• Legal and Identity Theft Protection Plans
• Employee Recognition Programs

Location:

• Arizona / Houston, Texas - Hybrid or Remote

About Us

CIBT is a leading global provider of immigration and visa services for corporations and individuals, operating in 25 countries worldwide. With more than 30 years of experience, CIBT is the trusted service provider to many of the world’s leading companies, including a majority of the Fortune 500.

CIBT delivers a comprehensive suite of services through two primary brands: Newland Chase, a wholly owned subsidiary specializing in global immigration strategy and advisory services for corporate clients worldwide, and CIBTvisas, a market leader in business and travel visa services for both corporate and individual clients.

Through its global expertise and extensive network, CIBT helps organizations and travelers navigate complex travel and immigration requirements in a fast, convenient, and secure manner.

CIBT is committed to building a diverse, equitable, and inclusive workplace where all employees and applicants are treated with respect and dignity. We provide equal employment opportunities to all qualified applicants and employees without regard to race, color, ethnicity, national origin, religion or belief, sex, gender, gender identity or expression, sexual orientation, age, disability, medical condition, marital or family status, veteran status, genetic information, or any other characteristic protected by applicable local law.

CIBT is committed to providing reasonable accommodations throughout the recruitment and employment process for individuals with disabilities or other accessibility needs. If you require assistance or an accommodation, please contact us at [e-mail] .

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.