Senior Immigration Paralegal - Growth & Operations

CIBT; Houston (TX); Hybrid; USD 46,838 - 55,104; Full time

Benefits offered by this job

Medical, dental, vision insurance

401(k) with company match

Paid holidays & PTO

Parental leave

Job summary

CIBT is seeking an experienced Senior Immigration Paralegal to join during a critical expansion phase. You will manage complex employment-based immigration matters, develop scalable processes, and help build a modern, client-focused practice from the ground up.

As one of the first legal professionals, you will support case management, client service, startup operations, and compliance, mentoring junior staff and shaping an efficient, tech-enabled workflow. 7+ years of U.S.

Qualifications

• Minimum 7+ years of U.S. business immigration experience within a law firm, corporate immigration practice, or startup legal environment.
• Extensive experience preparing employment-based immigration petitions.
• Familiarity with legal technology and workflow automation tools (INSZoom).
• Strong knowledge of USCIS, Department of Labor, and consular processes.
• Exceptional organizational and project management skills.
• Excellent written and verbal communication abilities.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong attention to detail and quality standards.
• Demonstrated ability to work independently with minimal supervision.
• Proficiency with immigration case management systems (INSZoom) and Microsoft Office.

Responsibilities

• Manage a high-volume caseload of employment-based immigration matters from initiation through completion.
• Prepare and file a wide range of nonimmigrant and immigrant petitions, including H-1B, L-1, TN, E-3, O-1, E-2, PERM, I-140, Adjustment of Status, EB-1, and National Interest Waiver matters.
• Draft petitions, support letters, forms, exhibits, and government filings.
• Coordinate directly with clients to gather supporting documentation and manage case timelines.
• Monitor filing deadlines and proactively manage case progression.
• Serve as a primary point of contact for corporate and individual clients.
• Deliver exceptional client service through timely communication and proactive case updates.
• Manage expectations regarding timelines, risks, and required documentation.
• Build trusted relationships with HR contacts, foreign nationals, and business stakeholders.
• Assist in developing case management workflows, templates, SOPs, and quality-control procedures.
• Recommend process improvements to increase efficiency and scalability.
• Help implement and optimize case management technology platforms.
• Support reporting, tracking, billing coordination, and matter management.
• Identify opportunities to automate repetitive administrative tasks.
• Ensure accuracy and completeness of all filings before attorney review.
• Maintain compliance with USCIS, Department of Labor, and other government agency requirements.
• Monitor regulatory changes and assist in implementing procedural updates.
• Participate in internal audits and quality assurance initiatives.
• Mentor junior paralegals, legal assistants, and administrative staff as the firm grows.
• Assist with onboarding and training new team members.
• Serve as a subject matter expert for complex case questions.
• Contribute to creating a collaborative, high-performance culture.

Skills

U.S. immigration law

Paralegal experience

Case management

Legal tech INSZoom

Communication

Tools

INSZoom

Microsoft Office

Job description

CIBT is seeking an experienced Senior Immigration Paralegal to join during a critical expansion phase. You will manage complex employment-based immigration matters, develop scalable processes, and help build a modern, client-focused practice from the ground up.

As one of the first legal professionals, you will support case management, client service, startup operations, and compliance, mentoring junior staff and shaping an efficient, tech-enabled workflow. 7+ years of U.S.