Senior Paralegal

CIBT; Houston (TX); Hybrid; USD 46,838 - 55,104; Full time

Benefits offered by this job

Medical, dental, vision insurance

401(k) with company match

Paid holidays & PTO

Parental leave

Job summary

CIBT is seeking an experienced Senior Immigration Paralegal to join during a critical expansion phase. You will manage complex employment-based immigration matters, develop scalable processes, and help build a modern, client-focused practice from the ground up.

As one of the first legal professionals, you will support case management, client service, startup operations, and compliance, mentoring junior staff and shaping an efficient, tech-enabled workflow. 7+ years of U.S.

Qualifications

• Minimum 7+ years of U.S. business immigration experience within a law firm, corporate immigration practice, or startup legal environment.
• Extensive experience preparing employment-based immigration petitions.
• Familiarity with legal technology and workflow automation tools (INSZoom).
• Strong knowledge of USCIS, Department of Labor, and consular processes.
• Exceptional organizational and project management skills.
• Excellent written and verbal communication abilities.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong attention to detail and quality standards.
• Demonstrated ability to work independently with minimal supervision.
• Proficiency with immigration case management systems (INSZoom) and Microsoft Office.

Responsibilities

• Manage a high-volume caseload of employment-based immigration matters from initiation through completion.
• Prepare and file a wide range of nonimmigrant and immigrant petitions, including H-1B, L-1, TN, E-3, O-1, E-2, PERM, I-140, Adjustment of Status, EB-1, and National Interest Waiver matters.
• Draft petitions, support letters, forms, exhibits, and government filings.
• Coordinate directly with clients to gather supporting documentation and manage case timelines.
• Monitor filing deadlines and proactively manage case progression.
• Serve as a primary point of contact for corporate and individual clients.
• Deliver exceptional client service through timely communication and proactive case updates.
• Manage expectations regarding timelines, risks, and required documentation.
• Build trusted relationships with HR contacts, foreign nationals, and business stakeholders.
• Assist in developing case management workflows, templates, SOPs, and quality-control procedures.
• Recommend process improvements to increase efficiency and scalability.
• Help implement and optimize case management technology platforms.
• Support reporting, tracking, billing coordination, and matter management.
• Identify opportunities to automate repetitive administrative tasks.
• Ensure accuracy and completeness of all filings before attorney review.
• Maintain compliance with USCIS, Department of Labor, and other government agency requirements.
• Monitor regulatory changes and assist in implementing procedural updates.
• Participate in internal audits and quality assurance initiatives.
• Mentor junior paralegals, legal assistants, and administrative staff as the firm grows.
• Assist with onboarding and training new team members.
• Serve as a subject matter expert for complex case questions.
• Contribute to creating a collaborative, high-performance culture.

Skills

U.S. immigration law

Paralegal experience

Case management

Legal tech INSZoom

Communication

Tools

INSZoom

Microsoft Office

Job description

About The Role

We are seeking an experienced and entrepreneurial Senior Immigration Paralegal to join our growing immigration law firm during a critical stage of expansion. This is a unique opportunity to help build a modern, client-focused immigration practice from the ground up.

As one of the firm's first legal professionals, you will play a key role in managing complex employment‑based immigration matters, developing scalable processes, supporting client growth, and helping establish operational best practices. Beyond exceptional case management skills, the ideal candidate embraces a startup mindset: resourceful, adaptable, and excited to contribute to the development of a new and rapidly growing practice.

Key Responsibilities

Immigration Case Management

• Manage a high‑volume caseload of employment‑based immigration matters from initiation through completion.
• Prepare and file a wide range of nonimmigrant and immigrant petitions, including H-1B, L-1, TN, E-3, O-1, E-2, PERM, I-140, Adjustment of Status, EB-1, and National Interest Waiver matters.
• Draft petitions, support letters, forms, exhibits, and government filings.
• Coordinate directly with clients to gather supporting documentation and manage case timelines.
• Monitor filing deadlines and proactively manage case progression.

Client Service & Relationship Management

• Serve as a primary point of contact for corporate and individual clients.
• Deliver exceptional client service through timely communication and proactive case updates.
• Manage expectations regarding timelines, risks, and required documentation.
• Build trusted relationships with HR contacts, foreign nationals, and business stakeholders.

Startup Operations & Process Development

• Assist in developing case management workflows, templates, SOPs, and quality‑control procedures.
• Recommend process improvements to increase efficiency and scalability.
• Help implement and optimize case management technology platforms.
• Support reporting, tracking, billing coordination, and matter management.
• Identify opportunities to automate repetitive administrative tasks.

Quality & Compliance

• Ensure accuracy and completeness of all filings before attorney review.
• Maintain compliance with USCIS, Department of Labor, and other government agency requirements.
• Monitor regulatory changes and assist in implementing procedural updates.
• Participate in internal audits and quality assurance initiatives.

Team Growth

• Mentor junior paralegals, legal assistants, and administrative staff as the firm grows.
• Assist with onboarding and training new team members.
• Serve as a subject matter expert for complex case questions.
• Contribute to creating a collaborative, high‑performance culture.

Required Qualifications

• Minimum 7+ years of U.S. business immigration experience within a law firm, corporate immigration practice, or startup legal environment.
• Extensive experience preparing employment‑based immigration petitions.
• Familiarity with legal technology and workflow automation tools (INSZoom).
• Strong knowledge of USCIS, Department of Labor, and consular processes.
• Exceptional organizational and project management skills.
• Excellent written and verbal communication abilities.
• Ability to manage multiple priorities in a fast‑paced environment.
• Strong attention to detail and quality standards.
• Demonstrated ability to work independently with minimal supervision.
• Proficiency with immigration case management systems (INSZoom) and Microsoft Office.

Preferred Qualifications

• Experience supporting startup or rapidly growing legal practices.
• Experience with O-1, EB-1, PERM, NIW, and complex RFE responses.
• Experience supervising or mentoring junior legal staff.

Compensation & Benefits

• Hourly Rate: $33.65-40.86 (depending on geographic region, internal equity, job‑related knowledge, skills, and experience, among other factors)
• Medical, Dental, and Vision Insurance
• 401(k) Retirement Plan with Company Match
• Flexible Spending Accounts and Health Savings Account
• Life Insurance, Short‑Term Disability, and Long‑Term Disability Coverage
• Company Paid Holidays and Paid Time Off
• Paid Parental Leave
• Pet Insurance
• Travel Assistance Services
• Legal and Identity Theft Protection Plans
• Commuter Benefit Subsidy
• Employee Recognition Programs
• Referral Bonus Opportunities

Location

Arizona / Houston, Texas - Hybrid or Remote

About Us

CIBT is a leading global provider of immigration and visa services for corporations and individuals, operating in 25 countries worldwide. With more than 30 years of experience, CIBT is the trusted service provider to many of the world’s leading companies, including a majority of the Fortune 500.

CIBT delivers a comprehensive suite of services through two primary brands: Newland Chase, a wholly owned subsidiary specializing in global immigration strategy and advisory services for corporate clients worldwide, and CIBTvisas, a market leader in business and travel visa services for both corporate and individual clients.

Through its global expertise and extensive network, CIBT helps organizations and travelers navigate complex travel and immigration requirements in a fast, convenient, and secure manner.

Equal Employment Opportunity

CIBT is committed to building a diverse, equitable, and inclusive workplace where all employees and applicants are treated with respect and dignity. We provide equal employment opportunities to all qualified applicants and employees without regard to race, color, ethnicity, national origin, religion or belief, sex, gender, gender identity or expression, sexual orientation, age, disability, medical condition, marital or family status, veteran status, genetic information, or any other characteristic protected by applicable local law.

CIBT is committed to providing reasonable accommodations throughout the recruitment and employment process for individuals with disabilities or other accessibility needs. If you require assistance or an accommodation, please contact us at [e-mail].