Senior Order & Invoicing Specialist

Bruker

Billerica (MA)

On-site

USD 68,000 - 108,000

Full time

14 days+

Application generator

Don’t send a generic resume — generate a resume and cover letter tailored to this exact role.

Get past ATS filters

Benefits offered by this job

401(k) with company match

Employee stock purchase plan

Medical and dental plans

Paid time off

Job summary

Bruker is seeking a Senior Order Coordinator to join the Biosystems Order Management Team in Billerica, MA. You will manage all customer purchase orders, licenses, and invoices to meet SLAs and revenue recognition requirements.

The role requires SAP experience, strong attention to detail, and cross-functional collaboration with Finance, Sales, and Service. A Bachelor’s degree and 3+ years in a high-technology environment are preferred; English fluency is essential.

Qualifications

Bachelor Degree in Business or related discipline.
3+ years business administration work experience involving SAP ERP and Revenue Recognition in high technology life sciences or NMR work environment.
Advanced computer proficiency with MS Office Suite and hands on experience with SAP, CRM software, SalesForce.com
Strong knowledge of order-to-cash business processes and revenue recognition activities, including familiarity with ASC 606 and IFRS 15 principles preferred
Hands-on work experience within SAP ERP environments; SAP Revenue Accounting and Reporting (RAR) experience preferred
Proven ability to review customer contracts, quotations, purchase orders, and change orders for completeness and compliance with revenue recognition requirements
Excellent verbal, written, and personal communication and presentation skills with oral and written fluency in English language; familiarity with Portuguese and Spanish desirable
Strong analytical and problem-solving skills with the ability to identify and resolve complex order, billing, data quality, and revenue recognition issues
Hands on work experience supporting month-end and quarter-end close activities within a controlled financial environment
Demonstrated commitment to data accuracy, compliance, internal controls, and audit readiness
Proven ability to effectively collaborate with cross-functional teams including Finance, Corporate Revenue Group, Sales Operations and Service
Advanced multi-tasking and problem-solving skills with ability to communicate in a positive and constructive manner with people at all levels
Flexibility to support working hours which may be influenced by need to complete the job
Creative thinker with a decision-ready attitude to achieve
Natural team player with a excellent attention to detail, organizational, and multi-tasking skills
Ability to work independently and as a team player in a rapidly changing and diverse, multi-national commercial work environment
An outgoing and friendly personality with a high degree of personal integrity
As we thrive due to long term relationship, having a diplomatic nature to resolve difficult situations is a recommended behavioral attribute
Act in accordance with environmental, health and safety policy and ISO 14001 / OHSA 18001 to ensure health and safety, review and minimize the environmental impact of activities, products and services, and comply with the requirements of relevant country and local laws and regulations
Comply with the Bruker Code of Conduct, Company Policies and Practices
Ability to satisfactorily complete position compliance and training requirements
Valid Driver License in good standing, issued by resident state required
U.S. Citizenship or U.S. Permanent Resident status required

Responsibilities

Process all customer purchase orders accurately and timely.
Create all customer invoices in the correct period.
Convert SAP quotes to sales orders.
Manage locally sourced Cryogen orders, web shop orders, demo system orders, and loan systems/accessory orders.
Process license requests; repair/ returns orders; Cryo, Prodigy, and Cold head Maintenance orders, inter-company stock transfer orders, and third party purchase orders.
Create all customer SAP invoices.
Monitor closely to ensure all required documentation is in place for each order.
Review customer orders, contracts, and supporting documentation to ensure compliance with Revenue Accounting and Reporting (RAR) requirements and company revenue recognition policies
Validate sales orders for completeness and accuracy, including performance obligations, delivery terms, customer acceptance requirements, billing milestones, and required supporting documentation
Ensure contract modifications, change orders, returns, cancellations, and other order changes are accurately reflected in SAP and properly documented for revenue recognition purposes
Update SFDC tool with SAP order number and required documents information
Work closely with Front Office and Quotation Specialist Teams
Actively partner with Finance, Corporate Revenue Group, Sales and Service teams to resolve order issues that may impact revenue recognition, invoicing, or period-end reporting
Monitor and resolve order exceptions, blocked transactions, master data issues, and RAR-related system errors impacting order processing and revenue recognition
Support month-end, quarter-end, and year-end close activities to ensure timely order processing, invoicing, and compliance with revenue recognition requirements
Maintain accurate order records and supporting documentation to satisfy internal control, audit, and compliance requirements
Support internal and external audits by providing documentation and explanations related to customer orders, contracts, invoicing, and revenue recognition controls
Identify opportunities to improve order quality, process efficiency, data integrity, and compliance with revenue recognition requirements
Provide flexibility on other tasks to improve effectiveness
Perform back up support for other regions
Maintain an excellent current working knowledge of Bruker products