Senior Ops Systems & Automation Specialist

College Essay Guy LLC; United States; Remote; USD 70,000 - 80,000; Full time

Benefits offered by this job

20 days PTO / Flex Time

7 sick days

11 paid holidays

Medical, dental, vision, life coverage

401(k) + matching

Job summary

College Essay Guy LLC is seeking a technically fluent, hands‑on operator to run the day‑to‑day of the systems powering our programs and marketing. You will ensure clean systems, reliable automations, and healthy websites while supporting live events and marketing operations.

You will work closely with program leaders, automate recurring tasks with AI, and document processes to create durable, scalable operations for a growing organization.

Qualifications

• 6+ years in operations, marketing operations, or a technical operations role.
• AI‑fluent with ability to use AI tools to improve speed and output quality.
• Experience with HubSpot including workflows and data hygiene.
• Strong proficiency in Zapier for live workflows.
• Hands‑on Kajabi or LMS for course builds and automations.
• WordPress administration and basic site maintenance.
• Experience setting up and managing Zoom webinars.
• Excellent written communication and cross‑team coordination.
• Ability to work independently in a fully remote environment and contribute ideas.

Responsibilities

• Keep the operational systems clean and running day to day across HubSpot, Airtable, Zapier, Kajabi, and WordPress.
• Run the marketing operations: CRM hygiene, data quality, email scheduling and live event support.
• Own end‑to‑end build and delivery of live events, webinars, and online courses in Kajabi.
• Collaborate on infrastructure, design, build, and maintenance of automations.
• Be a thought partner to program leads with ideas, not just tasks.
• Automate recurring work using AI and help others do the same.
• Document SOPs and maintain up‑to‑date process guides.
• Website management and blog publishing in collaboration with Marketing.

Skills

HubSpot CRM

Zapier

Kajabi

WordPress

Zoom

Google Workspace

AI fluency

Remote work

Education

Bachelor's degree or equivalent professional experience

Tools

HubSpot

Airtable

Kajabi

WordPress

Zoom

Job description

College Essay Guy LLC is seeking a technically fluent, hands‑on operator to run the day‑to‑day of the systems powering our programs and marketing. You will ensure clean systems, reliable automations, and healthy websites while supporting live events and marketing operations.

You will work closely with program leaders, automate recurring tasks with AI, and document processes to create durable, scalable operations for a growing organization.