Senior Operations Liaison Assistant (Canada Border Services Agency)

Global Affairs Canada Locally Engaged Staff Recruitment; Seattle (WA); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Competitive salary

12 weeks of parental leave

Medical, dental, long-term disability,

Retirement savings plan

Job summary

Consulate General of Canada Seattle seeks a Senior Operations Liaison Assistant to support CBSA program activities and related administrative duties. The role involves budgeting tasks, liaison with local and international partners, and preparing reports on cross-border activities.

The ideal candidate has 2+ years in client service or admin support, a relevant degree, and strong English proficiency; French is a plus. On-site work with limited teleworking is expected.

Qualifications

• Bachelor's Degree or Undergraduate Diploma from a recognized university; equivalent experience allowed.
• Two years of client service and/or administrative support experience in an office environment.
• Proficiency in English required; French is an asset.

Responsibilities

• Support cross-border liaison efforts and administrative duties for CBSA-related work.
• Assist in budgeting, expense tracking and financial status reporting.
• Coordinate with local partners and hosting country representatives; prepare reporting as needed.
• Exercise initiative and discretion; represent the LO/CBSA as required.

Skills

Client service

Administrative support

Budgeting

Oral interaction

Networking and alliance building

Initiative and action orientation

Attention to detail

Education

Bachelor's Degree or Undergraduate Diploma

Tools

Microsoft Office 365 Suite

Job description

The mission is seeking to fill a Senior Operations Liaison Assistant position for the Canada Border Services Agency program as well as various administrative positions that may arise following this selection process. The Operational Liaison Assistant (OLA) will support efforts to support Canada’s national security and public safety priorities and facilitate the free flow of persons and goods with or linked to the Liaison Officer’s (LO) area of responsibility (AOR); participate in reporting on cross border criminal activities and trends involving people and goods; liaise with local partners, immigration and customs contacts on a wide range of CBSA mandate issues; assist the LO, in expanding border management cooperation with officials in the United States of America; professionally represent the LO and as required, the International Network Manager and Regional Director (RD), and CBSA in communication and networking with representatives of host countries and other organizations including translation; and, occasionally or during LO absences, perform some basic activities normally carried out by the LO while exercising initiative and discretion.

AREA OF SELECTION

This selection process is open to all applicants, who are residing and legally authorized to work in USA, who meet all the essential qualifications and whose applications are received by the closing date.

Please note that the Consulate General of Canada in Seattle does not sponsor work authorizations directly or indirectly.

The Government of Canada is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered on merit regardless of ethnic origin, religious belief, gender, age, sexual orientation, disability or other factor. Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture. Canada’s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees to learn and develop their skills and competencies.

ESSENTIAL QUALIFICATIONS

All essential qualifications will be assessed. Methods of assessments and screening of candidates may include but are not limited to: verification of credentials, resume and letters of presentation; interviews, exams and practical tests; presentations or other types of assessments.

Education

This position requires:

• A Bachelor's Degree or Undergraduate diploma from a legally recognized University or an equivalent combination of education, training, and/or experience.*

*An equivalent combination of education, training, and/or experience refers to: three (3) years of administrative work experience.

Note: Candidates will be required to provide proof of their education

Language

The Following languages and proficiency levels are required for this job. Candidates will be formally assessed or requested to provide proof of certification on these levels.

• An advanced proficiency level (reading, writing, comprehension, and speaking) in English.

Experience

In order to perform the duties relevant to this job, the following experience is required.

• Two years cumulative experience in providing client service and/or administrative support in an office environment
• Experience in managing a budget, tracking expenses related to projects, and providing financial status reports
• Experience using Microsoft Office 365 Suite, including Excel, Teams and Outlook.

All competencies will be assessed. All competencies must be met prior to appointment.

• Knowledge ofMicrosoft Office 365 Suite, including Excel, Teams and Outlook
• TechnicalKnowledge ofBudgeting
• Thinking Things Through
• Focus on Quality and Detail
• Initiative and Action Orientation
• Oral Interaction
• Networking and Alliance Building
• Working with Others and Horizontal Leadership

Preference may be given to candidates who meet the Asset Qualifications. Where applicable, candidates must clearly demonstrate how they meet any asset qualifications.

• Proficiency in French (oral and written)
• Previousrelevant work experience in operations, international relations, border/law enforcement, or regulatory environment
• Experience integrating Artificial Intelligence in work tasks

OPERATIONAL REQUIREMENTS

Operational requirements will be assessed on a ``meet/does not meet'' basis and can be used to determine right fit of a candidate for the position.

• Hours of Work:Normal hours of work for this position are in accordance with Locally-Engaged Staff regulations of 37.5 hours per week.
• Overtime:Willingness to work overtime on short notice.
• Travel:This position may require limited occasional travel domestically and-or internationally.
• Location of Work:Work is normally performed on-site with limited flexibility for teleworking.

CONDITIONS OF EMPLOYMENT

Conditions of employment must be met or complied with before being appointed to a particular position. They are to be maintained throughout the employment period.

• Valid work authorization:Ability to obtain and hold a valid work authorization covering the entire employment period.
• Security screening:Obtain and maintain a Reliability Status (security level) which includes a criminal and credit background check from the Government of Canada.

ADDITIONAL COMMENTS

Locally engaged employees at Canadian missions in the United States are encouraged to apply. Please note that management may consider different staffing approaches, including deployment, based on operational requirements and management discretion.

We offer a competitive salary, generous leave, 12 weeks of paid parental leave and a strong benefits package that includes medical, dental,long termdisability and a retirement savings plan. Please find a summary of our benefits package and information on employment eligibility at: Jobs at our offices in the United States

Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture. Canada’s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees to learn and develop their skills and competencies. Canada’s strength is diversity and it has played a key role in Canada’s history and development. Because of this, the Consulate General of Canada values diversity, equity and inclusion in our workforce.