Senior Office Services Lead - Facilities & Events

Baker Tilly International; Chicago (IL); On-site; USD 34,000 - 58,000; Full time

Job summary

Baker Tilly is seeking a Sr. Coordinator, Office Services in Chicago to oversee daily administrative and facilities operations, ensuring a safe, high-quality workplace.

The role requires evaluating requests, prioritizing tasks, and guiding Coordinators on workflows and service standards. The successful candidate will coordinate meetings, events, mail, vendor relations, access control, front desk coverage, and office supplies, while partnering with HRIT and property management to maintain

Qualifications

• 1 year of relevant experience required; 3–5 years preferred.
• Strong verbal and written communication with stakeholders.
• Ability to collaborate in a team-based environment and build relationships.
• Discretion, confidentiality, and professional demeanor.
• Proficient in Microsoft Word and Outlook; basic Excel/PowerPoint skills.

Responsibilities

• Oversee daily office services and facilities operations to ensure a safe, productive workplace.
• Coordinate meetings, events, catering, and conference room readiness.
• Manage mail, shipping, and courier workflows; train Coordinators on mail processes.
• Lead large-scale duplicating projects and client deliverable distribution.
• Coordinate vendor and property management communications; track work orders.
• Manage security access, onboarding/offboarding, and workspace readiness for new hires.
• Front desk coverage and high-quality client service.
• Oversee office supplies and breakroom stock; manage invoicing with vendors.
• Support safety compliance, records, and audits.

Skills

Clear communication

Collaboration

Proactive

Confidentiality

Word/Outlook

Excel basics

Time management

Education

High school diploma or GED

Tools

Word

Outlook

Excel

PowerPoint

Job description

Baker Tilly is seeking a Sr. Coordinator, Office Services in Chicago to oversee daily administrative and facilities operations, ensuring a safe, high-quality workplace.

The role requires evaluating requests, prioritizing tasks, and guiding Coordinators on workflows and service standards. The successful candidate will coordinate meetings, events, mail, vendor relations, access control, front desk coverage, and office supplies, while partnering with HRIT and property management to maintain