Legal Support Supervisor I

California Department of Industrial Relations; California (MO); Hybrid; USD 65,000 - 90,000; Full time

Job summary

California Department of Industrial Relations' Cal/OSHA seeks a Legal Support Supervisor I in our Los Angeles office. The incumbent will supervise 8–12 legal secretarial and clerical staff across Southern California and may oversee staff in Northern California, supporting a large team of attorneys and investigators.

Under the Assistant Chief Counsel of the Division of Occupational Safety and Health, the role involves coordinating legal support services, ensuring accurate document processing, and

Qualifications

• Supervisory experience in a legal/clerical environment.
• Familiarity with legal secretarial tasks and document management.
• Proficiency with standard office software.

Responsibilities

• Supervise 8–12 support staff across Southern California (Los Angeles, San Diego, etc.).
• Provide legal secretarial support to attorneys and investigators in DOSH BOI.
• May perform responsible legal secretarial tasks as needed.

Skills

Staff supervision

Legal secretarial support

Office software

Job description

Job Description and Duties

***Please ensure application is complete with detailed job description/tasks performed, employment beginning and ending date information, and hours worked per week.***

Come to a place that values integrity, professional development, and a team atmosphere. Cal/OSHA’s Legal Unit is looking for talented, independent, and creative individuals to serve as our Legal Support Supervisor I in our Los Angeles office. Incumbent will oversee at least 8-12 support staff spread across southern California, including but not limited to Los Angeles, San Diego, Santa Ana, and Monrovia. May also oversee support staff in Northern California.

Under the direction of the Assistant Chief Counsel of the Division of Occupational Safety and Health (Division or DOSH), as a member of a legal support secretarial team, the Legal Support Supervisor I supervises the work of legal secretarial and clerical support staff providing legal support services to a large professional staff of attorneys and special investigators in the Bureau of Investigations unit (BOI). The incumbent may perform responsible legal secretarial work in addition to supervision of a legal support team.

There is one (1) position that may be filled in Los Angeles, San Diego, Santa Ana, or Monrovia. If you are interested in more than one location, please apply to each specific job control in CalCareers.

This posting may be used to fill future vacancies in accordance with 2 CCR 249.3.

• 249.3

Working Conditions

This job is located at: Division of Occupational Safety and Health, Legal/Bureau of Investigations, 7575 Metropolitan Drive, Suite 210, San Diego, CA 92108.

The office is in a high rise building with both artificial and natural lighting. In addition, the incumbent works in a typical office setting with an interior workstation in a smoke-free environment. While performing assigned duties, the Legal Support Supervisor I may be required to walk for extended periods of time to assist team members and professional staff. The incumbent may also be required to work extensively on computers, scanners, copiers, telephones, faxes, and/or shredders as necessary for processing work, drafting email communication, and other purposes. The incumbent must have the ability to move and transport up to 20 pounds. The incumbent should also be able and willing to telework. This position also requires in-state travel, either locally within Southern California, or for one to three-day overnight trips within California, based on assignments, and as determined according to the needs of DOSH. The Legal Support Supervisor I will normally average a 40-hour work week, however they are expected to work all hours as necessary to accomplish their assignments and fulfill their responsibilities.

Per executive order N-22-25 signed by Governor Newsom, staff are expected to return to office four days per week starting July 1, 2026.

Special Requirements

This position requires the incumbent to perform sustained typing of at least 40 words per minute.

A typing certification is required when applicants apply for State civil service clerical positions. The specific typing requirement will be noted in the Class Specification.

Typing Certification Requirements: https://www.calcareers.ca.gov/CalHRPublic/GeneralInfo/TypingCertification.aspx

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.