Construction Office Manager - Payroll, Admin & Operations

SEATON PAVING & SITEWORK; Fort Myers (FL); On-site; USD 42,000 - 65,000; Full time

Job summary

Seaton Paving & Sitework is actively seeking an Office Manager to keep our Fort Myers operations running smoothly. This role supports field crews and the growing business, requiring a detail-oriented and organized leader who thrives in a fast-paced construction environment.

You will oversee daily administrative tasks, payroll, HR records, and vendor relations while ensuring compliance and efficient project support. Pay is negotiable and dependent on experience.

Qualifications

• 3+ years of office management experience, preferably in construction, paving, or a related trade industry.
• Proficiency in QuickBooks or similar accounting/job costing software.
• Strong knowledge of accounts payable/receivable and basic bookkeeping principles.
• Experience with payroll processing and HR administrative functions.
• Excellent organizational, multitasking, and time management skills.
• Strong written and verbal communication skills with a professional demeanor.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).

Responsibilities

• Oversee day-to-day office operations, administrative functions, and office staff coordination.
• Manage accounts payable/receivable, invoicing, and job cost tracking.
• Process payroll and maintain accurate employee records and HR documentation.
• Coordinate subcontractor agreements, vendor relationships, and purchase orders.
• Support project managers with scheduling, documentation, and contract administration.
• Maintain compliance records, insurance certificates, and licensing documentation.
• Handle incoming calls, correspondence, and client communications professionally.

Skills

Organizational skills

Communication skills

Time management

Multitasking

Tools

QuickBooks

Microsoft Office

Job description

Seaton Paving & Sitework is actively seeking an Office Manager to keep our Fort Myers operations running smoothly. This role supports field crews and the growing business, requiring a detail-oriented and organized leader who thrives in a fast-paced construction environment.

You will oversee daily administrative tasks, payroll, HR records, and vendor relations while ensuring compliance and efficient project support. Pay is negotiable and dependent on experience.