Office Management / Staff Officer, Mid

Polaris Consulting Group; St. Louis, Springfield (MO, HI, VA); Hybrid; USD 75,000 - 95,000; Full time

Benefits offered by this job

401(k) company match

Company Provided Life Insurance

Employee Assistance Program

Disability insurance

Job summary

Polaris Consulting Group is seeking a Mid-Level Office Management / Staff Officer to provide administrative support for Government office operations in St. Louis, MO. This role requires strong communication skills, extensive office management experience, and an Active TS/SCI clearance.

The ideal candidate will manage calendars, coordinate meetings, and assist with travel logistics, ensuring smooth office operations while working independently and collaboratively.

Benefits include a 401(k) company match and life insurance. Join us in supporting critical defense and intelligence missions.

Qualifications

• 7+ years of relevant office management or administrative support experience.
• Strong written and oral communication skills.
• Ability to prioritize workloads with limited supervision.

Responsibilities

• Provide administrative support to Government offices.
• Manage calendars and schedule meetings.
• Assist with travel coordination and office logistics.

Skills

Interpersonal skills

Organization

Customer service

Problem-solving

Communication skills

Microsoft Office proficiency

Education

Bachelor’s degree in Business or Management

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

SharePoint

Job description

Location: Springfield, VA; St. Louis, MO; Tampa, FL; USPACOM, HI

Clearance: TS/SCI

Office Management / Staff Officer, Mid

About Polaris

Polaris is a mission-focused federal contractor supporting defense and intelligence community customers with cleared administrative, operational, program, and mission support services. We value professionalism, responsiveness, accountability, and high-quality support to Government customers. Polaris team members are expected to bring sound judgment, discretion, strong communication skills, and a customer-first mindset to every assignment.

The Opportunity

Polaris is seeking a Mid-Level Office Management / Staff Officer to support Government office operations, staff actions, administrative coordination, communications, task tracking, records management, meeting support, travel coordination, and day-to-day business rhythms. This role requires a capable professional who can perform a broad range of administrative and staff officer duties with a high degree of independence while coordinating across leadership, staff, mission partners, and other stakeholders.

Location

Springfield, VA; St. Louis, MO; Tampa, FL; USPACOM, HI. Candidates will be considered for current and anticipated openings based on customer requirements, candidate qualifications, location preference, and position availability.

Clearance Requirement

Active TS/SCI clearance required. Candidate must be eligible for favorable NGA adjudication and willing and able to complete a Counterintelligence‑Scope Polygraph process within 90 days of employment or assignment, if required.

What You’ll Work On

• Provide administrative, operational, and staff officer support to Government offices, front office teams, and mission support organizations.
• Manage calendars, schedule meetings, reserve conference rooms, coordinate VTC or online meeting connections, and prepare meeting materials.
• Support office task management by tracking suspense dates, coordinating responses, consolidating inputs, and preparing materials for review.
• Draft, edit, format, and review correspondence, reports, staff summaries, meeting minutes, memoranda, read‑ahead packages, briefings, and other official materials.
• Support recurring office meetings, governance forums, town halls, off‑sites, conferences, and other events.
• Prepare agendas, distribute read‑ahead materials, record notes, document decisions, and track action items to closure.
• Assist with travel coordination, including preparation of travel orders, vouchers, and related documentation in applicable Government systems.
• Maintain office records, SharePoint sites, shared folders, organizational charts, recall rosters, distribution lists, and other information management resources.
• Coordinate office logistics, including office supplies, seating charts, equipment trouble tickets, visitor support, conference planning, and office move support.
• Support information management activities, including access groups, folder structures, permissions, and office records in accordance with applicable procedures.
• Identify administrative issues and assist in developing improved workflows, checklists, templates, standard operating procedures, and other business process improvements.
• Communicate professionally with Government personnel, senior staff, external partners, and other stakeholders.

Required Experience

• Bachelor’s degree in Business, Management, or a related field.
• 7+ years of relevant office management, administrative support, staff officer, front office, or mission support experience.
• In lieu of a degree, 10+ years of directly applicable experience may be considered.
• Demonstrated interpersonal, organizational, customer service, and problem‑solving skills.
• Strong written and oral communication skills.
• Ability to synthesize information and prepare clear, concise, and accurate materials.
• Ability to prioritize a dynamic workload and manage competing deadlines with limited supervision.
• Experience interacting professionally with staff at multiple levels, including senior leaders and external stakeholders.
• Proven ability to work independently on assigned tasks and collaboratively as part of a team.
• Ability to analyze information, identify administrative needs, and recommend practical improvements.
• Proficiency with Microsoft Office, including Word, Excel, PowerPoint, Outlook, and SharePoint.
• Ability to operate common office information technology equipment, including printers, scanners, phones, workstations, and teleconference or video teleconference systems.

Preferred Experience

• Experience with Government tasking, travel, personnel, records, or workflow systems.
• Experience with Defense Travel System, Management and Execution Tracker, NGA Central Electronic Routing and Tasking System, Defense Civilian Intelligence Personnel System, PeopleSoft, or similar tools.
• Experience creating or maintaining SharePoint sites, databases, official records, templates, reports, graphics, or policy materials.
• Experience supporting continuity planning, business continuity planning, oversight and compliance activities, staff action packages, or front office operations.
• Prior experience supporting NGA, the Intelligence Community, Department of Defense, or comparable federal mission environment.

Benefits

• 401(k) company match
• Company Provided Life Insurance
• Employee Assistance Program
• Disability insurance

Polaris is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other protected class.