Senior Office Coordinator

Socket.dev; North Plainfield (NJ); On-site; USD 80,000 - 105,000; Full time

Benefits offered by this job

Medical benefits

Dental & Vision benefits

401k

Job summary

Avantier is seeking a seasoned Senior Office Coordinator to support daily office operations in North Plainfield, NJ. The role emphasizes administrative tasks, inventory coordination, and cross-team communication in a fast-paced environment.

The ideal candidate brings 5+ years in office coordination, excels at multitasking, and can manage emails, invoicing, and records with precision. This full-time, in-person position offers competitive compensation and comprehensive benefits.

Qualifications

• 5+ years of experience in an office coordination or operations support role.
• Strong written and verbal communication is required.
• Proficient with invoicing, documentation, inventory management, and phone handling.

Responsibilities

• Prepare packing slips, invoices, and related documentation.
• Manage emails, follow-ups, and internal/external communication.
• Prioritize tasks based on urgency and business needs.
• Maintain office procedures, records, and organizational systems.
• Assist with inventory tracking and office supply coordination.
• Handle incoming phone calls and route inquiries appropriately.
• Support managers and cross-functional teams with daily operations.
• Identify and communicate issues proactively.
• Assist with ad-hoc operational, administrative, and office tasks as needed.

Skills

5+ years experience

Strong communication

Organization & time mgmt

Multitask independently

Attention to detail

Proactive mindset

Tools

Microsoft Office

Job description

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Senior Office Coordinator

Location: North Plainfield, New Jersey

Company: Avantier - Premium Custom Optics Manufacturer

Base Salary: $80,000 - $105,000

About Avantier Inc.

At Avantier, you won’t just "have a job"-you’ll work on real, cutting-edge technology used in aerospace, defense, and life sciences.

We are a global photonics company (25+ years), specializing in custom optical design, engineering, and manufacturing for high-tech industries worldwide.

Position Overview

Avantier is seeking an experienced Senior Office Coordinator to support daily office and operational activities. We are looking for someone who has previously worked in a similar role and can confidently manage administrative tasks, communication, inventory coordination, and follow-ups in a fast-paced environment.

The ideal candidate is organized, proactive, detail-oriented, and comfortable managing multiple priorities while communicating effectively across teams.

Key Responsibilities

• Prepare packing slips, invoices, and related documentation
• Manage emails, follow-ups, and internal/external communication
• Prioritize tasks based on urgency and business needs
• Maintain office procedures, records, and organizational systems
• Assist with inventory tracking and office supply coordination
• Handle incoming phone calls and route inquiries appropriately
• Support managers and cross-functional teams with daily operations
• Identify and communicate issues proactively
• Assist with ad-hoc operational, administrative, and office tasks as needed

Qualifications

• 5+ years of experience in an office coordination, administrative, or operations support role
• Experience with invoicing, documentation, inventory management, and phone handling
• Strong written and verbal communication skills
• Proficient in Microsoft Office (Excel, Outlook, Word)
• Strong organizational and time management skills
• Ability to multitask and work independently
• High attention to detail and accuracy
• Self-motivated with a proactive mindset

Why Join Avantier

• Competitive compensation and full benefits (Medical, Dental, Vision, 401k)
• Opportunity to work in a growing high-tech industry
• Collaborative, hands-on environment with real impact

Additional Information

• Work Hours: Monday-Friday, 9:0 AM - 6:00 PM
• Work Location: In-person (5 days/week)
• Job Type: Full-time