Senior Office & Operations Coordinator (High-Tech Optics)

Socket.dev; North Plainfield (NJ); On-site; USD 80,000 - 105,000; Full time

Benefits offered by this job

Medical benefits

Dental & Vision benefits

401k

Job summary

Avantier is seeking a seasoned Senior Office Coordinator to support daily office operations in North Plainfield, NJ. The role emphasizes administrative tasks, inventory coordination, and cross-team communication in a fast-paced environment.

The ideal candidate brings 5+ years in office coordination, excels at multitasking, and can manage emails, invoicing, and records with precision. This full-time, in-person position offers competitive compensation and comprehensive benefits.

Qualifications

• 5+ years of experience in an office coordination or operations support role.
• Strong written and verbal communication is required.
• Proficient with invoicing, documentation, inventory management, and phone handling.

Responsibilities

• Prepare packing slips, invoices, and related documentation.
• Manage emails, follow-ups, and internal/external communication.
• Prioritize tasks based on urgency and business needs.
• Maintain office procedures, records, and organizational systems.
• Assist with inventory tracking and office supply coordination.
• Handle incoming phone calls and route inquiries appropriately.
• Support managers and cross-functional teams with daily operations.
• Identify and communicate issues proactively.
• Assist with ad-hoc operational, administrative, and office tasks as needed.

Skills

5+ years experience

Strong communication

Organization & time mgmt

Multitask independently

Attention to detail

Proactive mindset

Tools

Microsoft Office

Job description

Avantier is seeking a seasoned Senior Office Coordinator to support daily office operations in North Plainfield, NJ. The role emphasizes administrative tasks, inventory coordination, and cross-team communication in a fast-paced environment.

The ideal candidate brings 5+ years in office coordination, excels at multitasking, and can manage emails, invoicing, and records with precision. This full-time, in-person position offers competitive compensation and comprehensive benefits.