SENIOR OFFICE ASSOCIATE - Range 10 / AMEA

Anchorage — Department of Public Works; Anchorage (AK); On-site; USD 42,000 - 54,000; Full time

Job summary

Alaskajobs in Anchorage invites applications for an Office Clerk in Public Works. The role involves greeting the public, data entry for bid tabs and utilities, filing, and assisting with templates, MS Word, and MS Outlook tasks.

This position requires a high school diploma or GED and two years of clerical experience, or an associate degree with related experience. A 35 WPM typing speed is expected and a background check is required.

Qualifications

• High school diploma, GED, or equivalent; two years of office clerical experience.
• Associate’s degree with clerical experience preferred.
• Typing speed of 35 WPM verified at time of hire.

Responsibilities

• Check formatting, templates, grammar, and content of documents.
• Greet public, answer telephones and make referrals.
• Data entry for bid tabs, utility database, and weight tickets.
• Prepare distributions and Insulated Streets Updates; use OnBase for documents.

Skills

Data entry

Greet public

MS Word basics

MS Outlook basics

Education

High school diploma, GED, or equivalent

Associate’s degree in Accounting, Business, Computer Information Systems, or similar discipline

Tools

MS Word

MS Outlook

OnBase

Job description

Job Information

Open to the general public and any current Municipal employee.

This position is represented by the Anchorage Municipal Employee Association (AMEA) and is subject to the provisions of the current agreement between the Municipality of Anchorage and the Union.

DEPARTMENT

: Public Works

HOURS OF WORK

: Monday to Friday, 08:00 to 17:00

LOCATION

: 4700 Elmore Road

Employees who are hired or rehired to any position shall be placed at the entrance pay step, and advancement from the entrance step to the maximum step within a pay grade shall be by successive steps.

Remote work schedule opportunities (telecommuting) may be considered after successful completion of probation, at the discretion of management and with the approval of the department head. Not all positions are eligible for remote work (telecommuting) per P&P 40-40.

To be considered for employment, applicants must be legally authorized to work and accept employment in the United States. The Municipality of Anchorage is not able to provide any type of sponsorship, including Student Visas and Employment Visas, under any circumstances.

Example of Duties

Under general supervision, participate as a member of the Office Support Team by checking for and suggesting proper formatting, grammar, spelling and content of all documents presented to the Team for processing; creating and explaining to others the correct use of templates, MS Word track changes and letters and mailing functions, MS Outlook calendar sharing and task functions, and electronic and hard copy filing and archiving. Greet public, answer telephones and make referrals. Assist with data entry of bid tabs, utility database, and weight tickets. Prepare and mail out distributions and Insulated Streets Updates. Prepare Assembly documents and enter into OnBase system. Act for other office administrative staff when necessary. Perform other duties as assigned.

Minimum Qualifications / Substitutions / Preferences

High school diploma, GED, or equivalent,

and

two

(2)

years of experience in office clerical work.

OR

Associate’s degree in Accounting, Business, Computer Information Systems, or similar discipline

and

experience in office clerical work.

Must possess and/or obtain:

Ability to type at a net speed of 35 WPM.

Satisfactory background check which includes criminal, education, and employment history at time of hire.

Additional Important Information

Preference will be given to Anchorage Municipal Employees Association (AMEA) employees. AMEA employees who are successful in the screening process will be forwarded to the department for consideration prior to any non-AMEA applicants.

The Municipality of Anchorage participates in the U.S. Department of Homeland Security E-verify Program. For more information, please go to

http://www.uscis.gov/E-verify

. E-Verify® is a registered trademark of the U.S. Department of Homeland Security.

If selected for hire, the appointment in this position will be conditional based upon a satisfactory Municipal Employment Office conducted Background Check. A Background Check encompasses criminal history, verifying education, and verifying dates of employment.

If selected for hire, appointment in this position will be conditional based upon the submission of a current documentation/certification of the typing speed ability. The documentation/certification must contain the applicant's name and be current within the past one (1) year.

All required certifications and/or licenses must remain current for the duration of employment.

Military Service Interview Preference

Veterans who wish to be considered for interview preference, as permitted in Municipal Personnel Rules 3.30.031 D, must attach to the application a copy of their DD Form 214, DD Form 256, NGB Form 22, or a letter from the US Department of Veterans Affairs, recognizing the person as a veteran. The attached documentation must show an honorable discharge or general (under honorable conditions) discharge. The minimum qualifications of the position must be met for preference consideration.

Individuals currently serving as a member in good standing in the National Guard or the organized military reserves who wish to be considered for interview preference, as permitted in Municipal Personnel Rules 3.30.031 D, must attach proof of current service to the application. Proof of current service can be shown by submission of a statement of service which, at a minimum, shows the full name, date of birth, Social Security Number, date service began, branch of service, rank, name of command providing the information, and unit of assignment.The statement of service must be on a form or letterhead of the individual’s command organization, and shows the name, signature, title, and contact information of the signer providing the statement of service. The minimum qualifications of the position must be met for preference consideration.

The Municipality of Anchorage is an Employer of National Service.Please be sure to include any volunteer work with AmeriCorps, Peace Corps, or other national service programs on your application in the work history portion.

For general questions regarding Municipal vacancy announcements or the employment process with the Municipality of Anchorage, applicants may contact the Human Resources Department at 907-343-4442 during regular business hours of Monday through Friday, 8:00 am to 5:00 pm, Alaska Standard Time.

The MOA is an EO and AA Employer and complies with Title I of the ADA.

For information regarding requests for reasonable accommodations related to employment under the Americans with Disabilities Act, please contact the Municipality of Anchorage ADA Coordinator at 907-343-4571.