JUNIOR ADMINISTRATIVE OFFICER - Range 12 / AMEA

Alaskajobs; Anchorage (AK); On-site; USD 38,000 - 48,000; Full time

Job summary

The Municipality of Anchorage is seeking a Junior Administrative Officer in the Parks and Recreation Department. This entry-level administrative professional provides clerical support to divisions and day-to-day operations at City Hall.

Duties include customer service for Parks and Recreation patrons, cash management, financial record keeping, payroll and accounts processing, time administration, and records management. Assists in procurement and FOIA requests.

Qualifications

• High school diploma, GED or equivalent
• and four (4) years of experience in the field related to the position
• OR Associate’s degree in Accounting, Business Administration, Computer Information Systems, Finance or similar discipline and two (2) years of experience
• OR Bachelor's degree in Accounting, Business Administration, Computer Information Systems, Finance or similar discipline and experience in the field

Responsibilities

• Provide administrative and clerical support to all divisions and day-to-day operations.
• Customer service for Parks and Recreation patrons and cashiering duties.
• Assist with payroll, accounts processing, time administration and records retention.
• Support procurement and FOIA requests for the Parks and Recreation Department.

Skills

Customer service

Cash handling

Financial record keeping

Payroll processing

Time management

Education

High school diploma or GED

Associate’s degree in Accounting

Bachelor’s degree in Accounting or Finance

Job description

Job Information

Open to the general public and any current Municipal employee.

This position is represented by the Anchorage Municipal Employee Association (AMEA) and is subject to the provisions of the current agreement between the Municipality of Anchorage and the AMEA.

DEPARTMENT

Parks and Recreation

HOURS OF WORK

Monday through Friday; 8:00 a.m. to 5:00 p.m.

LOCATION

City Hall

632 W 6th Ave, Suite 630, Anchorage, AK 99501

Employees who are hired or rehired to any position shall be placed at the entrance pay step, and advancement from the entrance step to the maximum step within a pay grade shall be by successive steps.

Remote work schedule opportunities (telecommuting) may be considered after successful completion of probation, at the discretion of management and with the approval of the department head. Not all positions are eligible for remote work (telecommuting) per P&P 40-40.

To be considered for employment, candidates must be legally authorized to work and accept employment in the United States. The Municipality of Anchorage is not able to provide any type of sponsorship, including Student Visas and Employment Visas, under any circumstances.

Example of Duties

Under the direction of the Parks and Recreation Administrative Officer, the Junior Administrative Officer serves as an entry-level administrative professional providing administrative and clerical support to all divisions and day-to-day operations. Duties include a full range of administrative and clerical tasks, including customer service for Parks and Recreation patrons, cash management, financial record keeping, payroll and accounts processing, time administration, and other special projects as required. Responsible for creating and maintaining general administrative files. Populates, tracks, and files utility invoices. Support procurement processes. Responsible for records retention and Freedom of Information Act (FOIA) requests for the Parks and Recreation Department. Assist managers in the hiring process. Other duties as assigned.

Minimum Qualifications / Substitutions / Preferences

High school diploma, GED or equivalent

and

four

(4)

years of experience in the field related to the position. Employment is conditional based on a satisfactory background check which includes criminal, education, and employment history.

OR

Associate’s degree in Accounting, Business Administration, Computer Information Systems, Finance or similar discipline

and

two

(2)

years of experience in the field related to the position. Employment is conditional based on a satisfactory background check which includes criminal, education, and employment history.

OR

Bachelor’s degree in Accounting, Business Administration, Computer Information Systems, Finance or similar discipline

and

experience in the field related to the position. Employment is conditional based on a satisfactory background check which includes criminal, education, and employment history.

Additional Important Information

Preference will be given to Anchorage Municipal Employees Association (AMEA) employees. AMEA employees who are successful in the screening process will be forwarded to the department for consideration prior to any non-AMEA applicants.

The Municipality of Anchorage participates in the U.S. Department of Homeland Security E-verify Program. For more information, please go to

http://www.uscis.gov/E-verify

.

E-Verify is a registered trademark of the U.S. Department of Homeland Security.

If selected for hire, the appointment in this position will be conditional based upon a satisfactory Municipal Employment Office conducted Background Check. A Background Check encompasses criminal history, verifying education, and verifying dates of employment.

All required certifications and/or licenses must remain current for the duration of employment.

Military Service Interview Preference

Veterans who wish to be considered for interview preference, as permitted in Municipal Personnel Rules 3.30.031 D, must attach to the application a copy of their DD Form 214, DD Form 256, NGB Form 22, or a letter from the US Department of Veterans Affairs, recognizing the person as a veteran. The attached documentation must show an honorable discharge or general (under honorable conditions) discharge. The minimum qualifications of the position must be met for preference consideration.

Individuals currently serving as a member in good standing in the National Guard or the organized military reserves who wish to be considered for interview preference, as permitted in Municipal Personnel Rules 3.30.031 D, must attach proof of current service to the application. Proof of current service can be shown by submission of a statement of service which, at a minimum, shows the full name, date of birth, Social Security Number, date service began, branch of service, rank, name of command providing the information, and unit of assignment. The statement of service must be on a form or letterhead of the individual’s command organization, and shows the name, signature, title, and contact information of the signer providing the statement of service. The minimum qualifications of the position must be met for preference consideration.

The Municipality of Anchorage is an Employer of National Service

Please be sure to include any volunteer work with AmeriCorps, Peace Corps, or other national service programs on your application in the work history portion.

The MOA is an EO and AA Employer and complies with Title I of the ADA.

For information regarding requests for reasonable accommodations related to employment under the Americans with Disabilities Act, please contact the Municipality of Anchorage ADA Coordinator at 907-343-4571.