Municipality of Anchorage

Anchoragechamber; Anchorage (AK); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Health benefits

Retirement (PERS)

Paid leave & holidays

Job summary

Municipality of Anchorage is seeking a Senior Office Associate to join the Public Works team. The role involves assisting with document preparation, formatting, and archiving, greeting the public, handling calls, and supporting data entry tasks across multiple systems.

Open to the general public and MOA employees; telecommuting may be considered after probation with department approval. Requires legal work authorization in the United States and meeting entrance pay steps per the MOA pay plan.

Qualifications

• High school diploma, GED, or equivalent.
• Two years of experience in office clerical work.
• Associate’s degree in Accounting, Business, Computer Information Systems, or similar discipline with experience in office clerical work.

Responsibilities

• Check documents for proper formatting, grammar, spelling and content; explain use of templates and mail functions.
• Greet the public, answer telephones, make referrals; assist with data entry of bid tabs and utility/database records.
• Prepare and mail distributions and updates; prepare assembly documents and use OnBase system; act for other staff as needed.

Skills

Greet public

Data entry

MS Word

MS Outlook

Education

High school diploma or GED

Associate’s degree in Accounting, Business, Computer Information Systems or similar

Tools

MS Word

MS Outlook

Job description

SENIOR OFFICE ASSOCIATE - Range 10 / AMEA

SENIOR OFFICE ASSOCIATE - Range 10 / AMEA

Open to the general public and any current Municipal employee.

This position is represented by the Anchorage Municipal Employee Association (AMEA) and is subject to the provisions of the current agreement between the Municipality of Anchorage and the Union.

DEPARTMENT: Public Works
HOURS OF WORK: Monday to Friday, 08:00 to 17:00
LOCATION: 4700 Elmore Road

Employees who are hired or rehired to any position shall be placed at the entrance pay step, and advancement from the entrance step to the maximum step within a pay grade shall be by successive steps.

Remote work schedule opportunities (telecommuting) may be considered after successful completion of probation, at the discretion of management and with the approval of the department head. Not all positions are eligible for remote work (telecommuting) per P&P 40-40.

To be considered for employment, applicants must be legally authorized to work and accept employment in the United States. The Municipality of Anchorage is not able to provide any type of sponsorship, including Student Visas and Employment Visas, under any circumstances.

Example of Duties

Under general supervision, participate as a member of the Office Support Team by checking for and suggesting proper formatting, grammar, spelling and content of all documents presented to the Team for processing; creating and explaining to others the correct use of templates, MS Word track changes and letters and mailing functions, MS Outlook calendar sharing and task functions, and electronic and hard copy filing and archiving. Greet public, answer telephones and make referrals. Assist with data entry of bid tabs, utility database, and weight tickets. Prepare and mail out distributions and Insulated Streets Updates. Prepare Assembly documents and enter into OnBase system. Act for other office administrative staff when necessary. Perform other duties as assigned.

Minimum Qualifications / Substitutions / Preferences

High school diploma, GED, or equivalent, and two(2) years of experience in office clerical work.

OR

Associate’s degree in Accounting, Business, Computer Information Systems, or similar disciplineandexperience in office clerical work.

Must possess and/or obtain:

• Ability to type at a net speed of 35 WPM.
• Satisfactory background check which includes criminal, education, and employment history at time of hire.

The Municipality of Anchorage (MOA) offers a competitive benefits package to eligible employees that may include:

Health / Medical Benefits:

• Medical/Dental/Vision/Audio
• Life Insurance
• Dependent Life Insurance
• Short Term Disability
• Long Term Disability
• Flexible Spending Accounts – Health and Dependent Care
• Health Savings Accounts

Retirement:

• State of Alaska Public Employee Retirement System (PERS) Program
• 401(k) and 457 Savings Plans

Employer Paid Benefits:

• Employee Assistance Program
• Paid Leave Plan
• 13 Paid Holidays

Job Information

Open to the general public and any current Municipal employee.

This position is represented by the Anchorage Municipal Employee Association (AMEA) and is subject to the provisions of the current agreement between the Municipality of Anchorage and the Union.

DEPARTMENT: Public Works
HOURS OF WORK: Monday to Friday, 08:00 to 17:00
LOCATION: 4700 Elmore Road

Employees who are hired or rehired to any position shall be placed at the entrance pay step, and advancement from the entrance step to the maximum step within a pay grade shall be by successive steps.

Remote work schedule opportunities (telecommuting) may be considered after successful completion of probation, at the discretion of management and with the approval of the department head. Not all positions are eligible for remote work (telecommuting) per P&P 40-40.

To be considered for employment, applicants must be legally authorized to work and accept employment in the United States. The Municipality of Anchorage is not able to provide any type of sponsorship, including Student Visas and Employment Visas, under any circumstances.

Additional Postings available from Municipality of Anchorage