Senior Office Assistant

Chesterfield County Public Schools; Virginia (MN); On-site; USD 17,000 - 29,000; Full time

Benefits offered by this job

Benefits package

Job summary

Chesterfield County Public Schools is seeking a clerical support employee to assist in the main or guidance office. The role involves routine clerical duties, reprographics, filing and ordering supplies, plus light typing and information dissemination.

You're expected to screen visitors, handle calls and mail, respond to routine inquiries, and help with data entry and record keeping. Prior office experience and strong communication are valued in a quiet office environment.

Qualifications

• Some knowledge of office practices and procedures.
• Some skill in typing and using personal computers.
• Ability to communicate effectively with staff, students and the public.
• Education, training or experience to demonstrate the required knowledge, skills and abilities.

Responsibilities

• Provide clerical assistance including reprographics, filing, maintaining records, and ordering supplies.
• Assemble and disseminate information.
• Perform light typing of correspondence from rough draft.
• Screen visitors, telephone calls and incoming mail.
• Respond to routine inquiries regarding school programs and schedules.
• Assist with data entry, data management and record keeping.
• Assist in the clinic in the absence of the clinic assistant.
• Perform other duties as assigned.

Skills

Clerical tasks

Typing

Data entry

Data management

Word processing

Office equipment

Communication

Records handling

Tools

Microsoft Office

Job description

Our outstanding teachers, support staff members and leaders are top-notch educators whom others seek to emulate, and quite simply – we would like for you to consider joining us.

General Description

Provides clerical support services in the school's main office or guidance office. Performs routine clerical duties within established procedures and standard practices. Tasks performed are outlined in oral and written instructions; employee has some control over work assignments. Each position will have a specific set of work assignments particular to meeting the needs of the students or department being served.

Job Description

Essential Job Functions:

• Provides clerical assistance to include reprographics, filing, maintaining records and ordering supplies and materials.
• Assembles and disseminates information.
• Performs light typing of correspondence or other material from rough draft.
• Screens visitors, telephone calls, and incoming mail.
• Responds to routine inquiries from parents, citizens and others regarding school programs and schedules.
• Acts as an information resource to students and faculty regarding a variety of matters related to routine school operations and policies.
• Provides and obtains information requested from within and outside the organization.
• Assists with data entry, data management and record keeping.
• Assists in the clinic in the absence of the clinic assistant.
• Performs other duties as assigned.

Budgetary Responsibility

N/A

Report Preparation

May be required to prepare reports for use by the building principal related to operations and programs.

Equipment Operation

Proficient in computer use and general office equipment.

Contacts

General public and school staff – daily, to obtain or provide information.

Decision Making

Supervisor is consulted in unusual or complex situations.

Physical Demands

The physical demands described here represent those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger; reach with hands and arms, handle paper files, records, computer and equipment controls and talk and hear. The employee is occasionally required to stand, walk, stoop or kneel. Specific vision abilities required by this job include close and distance vision and the ability to adjust focus.

Work Environment

No risk to physical health or safety; work is performed in an office environment; noise level is quiet to moderate.

Qualifications

Some knowledge of office practices and procedures, of manual or automated filing systems and business English and Mathematics. Some skill in typing, operating personal computers, word processing equipment or other automated office systems. Demonstrated ability to communicate effectively and to work effectively with all levels of personnel, students and public. Education, training or experience sufficient to demonstrate the required knowledge, skills and abilities.

Additional Job Requirements

Applicants considered for employment must successfully complete the following background investigations/tests:

• Federal Bureau of Investigation (FBI) Criminal History Investigation
• State Police Criminal History Investigation
• Child Protective Services (CPS) Investigation
• Tuberculosis Screening/Test

Compensation

$16,937.14 - $28,564.21

Hours Per Day

6

Days Per Year

183

Benefits

Chesterfield County Public Schools offers a wide variety of benefits to employees. Benefit offerings may differ based upon full-time and part-time employee status.

Chesterfield County Public Schools assures Equal Employment Opportunities for employees as required by Federal and State Orders and Laws. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks. This job description is intended to accurately reflect the position activities and requirements. However, administration reserves the right to modify, add, or remove duties and assign other duties as necessary. It is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills, or working conditions associated with the position and does not imply an employment contract.