Office Manager - Student Transportation

Chesterfield County Public Schools; Virginia (MN); On-site; USD 33,000 - 56,000; Full time

Benefits offered by this job

Comprehensive benefits

Benefits vary by status

Job summary

Chesterfield County Public Schools seeks an organized administrative assistant to support office operations, payroll questions, and driver billing processes.

This role requires handling confidential information, preparing reports, maintaining databases, and assisting with communications and newsletters for drivers. Strong computer skills and proficiency with word processing, spreadsheets and databases are essential.

Qualifications

• Considerable knowledge of office operations and procedures.
• Business English writing and mathematics; proficient in office software.
• Ability to compose correspondence, assemble data and prepare reports.

Responsibilities

• Performs secretarial and administrative work to ensure efficient office operations; handles payroll questions and billing; maintains employee database and assists drivers.
• Screens visitors and handles inquiries from public, students and staff about transportation policies.
• Prepares periodic reports and performs other related duties as assigned.
• Assists with developing and publishing a newsletter for drivers and office tasks as needed.

Skills

Office administration

Communication

Computer skills

Payroll procedures

Data entry

Tools

Word

Excel

Database software

Job description

Our outstanding teachers, support staff members and leaders are top-notch educators whom others seek to emulate, and quite simply – we would like for you to consider joining us.

General Description

Provides administrative and secretarial assistance and oversees the effective operations of the office; performs a variety of moderately complex work within established procedures and standard practices; possesses knowledge of district policies and procedures; works under general supervision and requires coordination with leadership, and may require handling of sensitive information or dealing tactfully with the public; requires considerable judgment and knowledge of confidentiality.

Job Description

Essential Job Functions:

• Performs secretarial and administrative work required to ensure the efficient operation of the office, including confidential correspondence; performs time and attendance and payroll procedures and assists drivers with questions related to insurance, payroll and benefits; maintains employee database and verifies and tracks personnel actions; orders and maintains office supplies. assists with developing and publishing a newsletter for drivers; performs office bookkeeping functions related to billing and collections;
• Screens visitors, telephone calls, incoming mail; responds to public, students and staff regarding a variety of matters related to student transportation operations and policies; personally answers inquiries which in the employee's judgment do not require the supervisor's attention;
• Prepares periodic reports as requested
• Performs other related duties as assigned

Budgetary Responsibility

Maintains the office budget and monitors regularly.

Report Preparation

Prepares reports reflecting time and attendance for each pay period; researches and prepares reports as needed.

Equipment Operation

Office equipment such as computer, printer, adding machine, copier, facsimile machine

Contacts

Frequent contact with various levels of the organization, as well as external vendors and the general public

Work Direction/Supervision

N/A

Decision Making

Performs majority of tasks independently within established procedures and standard practices. Seeks supervisory advice and guidance as necessary.

Formal Policy-Setting Responsibilities

N/A

Physical Demands

Must have the ability to sit and stand for extended periods of time; exhibit manual dexterity to use a telephone, to enter data into a computer terminal; to see and read a computer screen and printed material with or without vision aids; hear and understand speech at normal indoor levels, outdoors and on the telephone; speak in audible tones so that others may understand clearly; physical agility to lift up to 25 pounds; to bend, stoop, sit on the floor, climb stairs, walk and reach overhead.

Work Environment

The employee regularly works in an office environment. The noise level is quiet to moderate.

Qualifications

Considerable knowledge of office operations and procedures; business English and mathematics and office equipment to include manual and automated filing systems. Working skill in the use of a personal computer, utilizing word processing, spreadsheet and database software. Demonstrated ability to compose correspondence, assemble data and prepare reports and to communicate effectively both orally and in writing with all levels of personnel, students and the public.

Additional Job Requirements

Education, training or experience sufficient to demonstrate the required knowledge, skills and abilities.

Applicants considered for employment must successfully complete the following background investigations/tests:

• Federal Bureau of Investigation (FBI) Criminal History Investigation
• State Police Criminal History Investigation
• Child Protective Services (CPS) Investigation
• Tuberculosis Screening/Test

Compensation

$32,770.68 - $55,695.66

Hours Per Day

8

Days Per Year

208

Benefits

• Chesterfield County Public Schools offers a wide variety of benefits to employees. Benefit offerings may differ based upon full-time and part-time employee status.

Chesterfield County Public Schools assures Equal Employment Opportunities for employees as required by Federal and State Orders and Laws. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks. This job description is intended to accurately reflect the position activities and requirements. However, administration reserves the right to modify, add, or remove duties and assign other duties as necessary. It is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills, or working conditions associated with the position and does not imply an employment contract.