Senior Office Assistant

Chesterfield County Public Schools; United States; On-site; USD 16,291 - 27,476; Full time

Job summary

Chesterfield County Public Schools is seeking candidates for a clerical support position for the 2026-2027 school year. Responsibilities include providing clerical assistance, answering inquiries, and maintaining records. Successful candidates will have some knowledge of office procedures and strong communication skills.

The role demands proficiency with computers and office equipment, and attention to detail is essential. The position offers a salary range of $16,291.92 to $27,476.04, with specific hours and benefits available.

Qualifications

• Some knowledge of manual or automated filing systems.
• Demonstrated ability to communicate effectively.
• Education or experience adequate to demonstrate required skills.

Responsibilities

• Provides clerical assistance including filing and maintaining records.
• Screens visitors and telephone calls.
• Responds to routine inquiries regarding school programs.

Skills

Knowledge of office practices and procedures

Skill in typing

Proficient in computer use

Effective communication

Ability to work with diverse personnel

Job description

General Description

This is for the 2026-2027 school year. Provides clerical support services in the school's main office or guidance office. Performs routine clerical duties within established procedures and standard practices. Tasks are outlined in oral and written instructions; the employee has some control over work assignments. Each position has a specific set of work assignments particular to meeting the needs of the students or the department being served.

Job Description

Essential Job Functions:

• Provides clerical assistance to include reprographics, filing, maintaining records and ordering supplies and materials.
• Assembles and disseminates information.
• Performs light typing of correspondence or other material from rough draft.
• Screens visitors, telephone calls and incoming mail.
• Responds to routine inquiries from parents, citizens and others regarding school programs and schedules.
• Acts as an information resource to students and faculty regarding routine school operations and policies.
• Provides and obtains information requested from within and outside the organization.
• Assists with data entry, data management and record keeping.
• Assists in the clinic in the absence of the clinic assistant.
• Performs other duties as assigned.

Budgetary Responsibility

N/A

Report Preparation

May be required to prepare reports for use by the building principal related to operations and programs.

Equipment Operation

Proficient in computer use and general office equipment.

Contacts

General public and school staff – daily, to obtain or provide information.

Decision Making

Supervisor is consulted in unusual or complex situations.

Physical Demands

The physical demands described here represent those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger; reach with hands and arms, handle paper files, records, computer and equipment controls and talk and hear. The employee is occasionally required to stand, walk, stoop or kneel. Specific vision abilities required by this job include close and distance vision and the ability to adjust focus.

Work Environment

No risk to physical health or safety; work is performed in an office environment; noise level is quiet to moderate.

Qualifications

Some knowledge of office practices and procedures, of manual or automated filing systems and business English and Mathematics. Some skill in typing, operating personal computers, word processing equipment or other automated office systems. Demonstrated ability to communicate effectively and to work effectively with all levels of personnel, students and public. Education, training or experience sufficient to demonstrate the required knowledge, skills and abilities.

Additional Job Requirements

Applicants considered for employment must successfully complete the following background investigations/tests: Federal Bureau of Investigation (FBI) Criminal History Investigation; State Police Criminal History Investigation; Child Protective Services (CPS) Investigation; Tuberculosis Screening/Test.

Compensation

$16,291.92 - $27,476.04

Hours

Per day: 6; Days per year: 183.

Benefits

Chesterfield County Public Schools offers a wide variety of benefits to employees. Benefit offerings may differ based upon full-time and part-time employee status.

Equal Employment Opportunity

Chesterfield County Public Schools assures Equal Employment Opportunities for employees as required by Federal and State Orders and Laws. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks.

This job description is intended to accurately reflect the position activities and requirements. However, administration reserves the right to modify, add, or remove duties and assign other duties as necessary. It is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills, or working conditions associated with the position and does not imply an employment contract.