Senior Office Assistant

Chesterfield County Public Schools; Virginia (MN); On-site; USD 17,000 - 29,000; Full time

Job summary

Chesterfield County Public Schools in Virginia is seeking a clerical support specialist to provide front office and guidance office assistance. Responsibilities include reprographics, filing, data entry, and coordinating supplies to support students and staff.

The role requires basic office knowledge, proficient typing, and strong communication with parents and school personnel. Work is performed in an office setting with standard school hours and benefits for eligible staff.

Qualifications

• Some knowledge of office practices and procedures, filing systems, and business English and Mathematics.
• Typing, word processing, and basic computer use.
• Ability to communicate effectively with staff, students, and the public.
• Education, training or experience sufficient to demonstrate the required abilities.

Responsibilities

• Provides clerical assistance including reprographics, filing, records maintenance, and ordering supplies.
• Assembles and disseminates information.
• Performs light typing of correspondence or other material from rough draft.
• Screens visitors, telephone calls, and incoming mail.
• Responds to routine inquiries about programs and schedules.
• Acts as information resource for students and staff.
• Assists with data entry, data management and record keeping.
• Assists in the clinic in the absence of the clinic assistant.
• Performs other duties as assigned.

Skills

Office procedures

Typing

Data entry

Record keeping

Communication

Tools

Computer proficiency

Office equipment

Job description

General Description

Provides clerical support services in the school’s main office or guidance office. Performs routine clerical duties within established procedures and standard practices. Tasks performed are outlined in oral and written instructions; employee has some control over work assignments. Each position will have a specific set of work assignments particular to meeting the needs of the students or department being served.

Job Description

Essential Job Functions:

• Provides clerical assistance to include reprographics, filing, maintaining records and ordering supplies and materials.


• Assembles and disseminates information.


• Performs light typing of correspondence or other material from rough draft.


• Screens visitors, telephone calls, and incoming mail.


• Responds to routine inquiries from parents, citizens and others regarding school programs and schedules.


• Acts as an information resource to students and faculty regarding a variety of matters related to routine school operations and policies.


• Provides and obtains information requested from within and outside the organization.


• Assists with data entry, data management and record keeping.


• Assists in the clinic in the absence of the clinic assistant.


• Performs other duties as assigned.

Budgetary Responsibility

N/A

Report Preparation

May be required to prepare reports for use by the building principal related to operations and programs.

Equipment Operation

Proficient in computer use and general office equipment.

Contacts

General public and school staff — daily, to obtain or provide information.

Decision Making

Supervisor is consulted in unusual or complex situations.

Physical Demands

The physical demands described here represent those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger; reach with hands and arms, handle paper files, records, computer and equipment controls and talk and hear. The employee is occasionally required to stand, walk, stoop or kneel. Specific vision abilities required by this job include close and distance vision and the ability to adjust focus.

Work Environment

No risk to physical health or safety; work is performed in an office environment; noise level is quiet to moderate.

Qualifications

Some knowledge of office practices and procedures, of manual or automated filing systems and business English and Mathematics. Some skill in typing, operating personal computers, word processing equipment or other automated office systems. Demonstrated ability to communicate effectively and to work effectively with all levels of personnel, students and public. Education, training or experience sufficient to demonstrate the required knowledge, skills and abilities.

Additional Job Requirements

• Federal Bureau of Investigation (FBI) Criminal History Investigation


• State Police Criminal History Investigation


• Child Protective Services (CPS) Investigation


• Tuberculosis Screening/Test

Compensation

$16,937.14 – $28,564.21

Hours Per Day

6

Days Per Year

183

Benefits

Chesterfield County Public Schools offers a wide variety of benefits to employees. Benefit offerings may differ based upon full-time and part-time employee status.

Chesterfield County Public Schools assures Equal Employment Opportunities for employees as required by Federal and State Orders and Laws. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks. This job description is intended to accurately reflect the position activities and requirements. However, administration reserves the right to modify, add, or remove duties and assign other duties as necessary. It is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills, or working conditions associated with the position and does not imply an employment contract.