Senior Office Administrator, Legal & Operations (Hybrid)

Spencer Fane LLP; St. Louis (MO); Hybrid; USD 110,000 - 125,000; Full time

Job summary

Spencer Fane LLP in St. Louis, MO is seeking a capable Office Administrator to oversee day-to-day administrative operations across multiple offices and supervise staff to ensure consistent support services.

This role manages workflow distribution, monitors service quality, and addresses routine issues to maintain continuity and responsiveness. The role partners with the Regional Director of Administration and Office Managing Partner to optimize workflow, staff coverage, and service levels, with

Qualifications

• Bachelor’s degree preferred in Business Administration, Management, or related field.
• 7+ years of experience in office administration, operations management, or legal/professional services support, with significant experience in a law firm or comparable professional services environment strongly preferred.
• Demonstrated experience managing administrative or legal support functions with responsibility for staff leadership, operational execution, and office-level coordination.

Responsibilities

• Support daily office operations and coordinate office initiatives to enhance efficiency and team coordination.
• Lead legal support and office services staff, assign/redistribute work, monitor deliverables, and ensure appropriate support for attorneys and practice teams.
• Provide full people management, including coaching, performance feedback, onboarding, and conduct management of staff.
• Manage staffing coverage and allocate administrative tasks to maintain continuity of service.
• Approve time off requests, schedule changes, timecards, and monitor workload trends.
• Collaborate with HR on recruitment, onboarding, and personnel changes.
• Oversee annual performance evaluations and coordinate with HR on compensation inputs.
• Build effective relationships with attorneys, staff, and partners to understand support needs.
• Liaise with building management and external vendors for facilities and service issues.
• Assist with budget preparation and expense monitoring for the office(s).
• Coordinate office meetings, events, and engagement initiatives to boost morale and collaboration.
• Identify opportunities to improve office practices and streamline workflows.

Skills

Office administration

Operations management

Staff leadership

Budget management

Recruitment support

Onboarding

Coaching & feedback

Vendor management

Communication skills

Education

Bachelor’s degree in Business Administration or related field

Experience leading administrative staff

Job description

Spencer Fane LLP in St. Louis, MO is seeking a capable Office Administrator to oversee day-to-day administrative operations across multiple offices and supervise staff to ensure consistent support services.

This role manages workflow distribution, monitors service quality, and addresses routine issues to maintain continuity and responsiveness. The role partners with the Regional Director of Administration and Office Managing Partner to optimize workflow, staff coverage, and service levels, with