Senior New Hire Conflicts Manager

Troutman Pepper Locke LLP; Philadelphia (Philadelphia County); On-site; USD 180,000 - 220,000; Full time

Job summary

Troutman Pepper Locke LLP is seeking a Senior New Hire Conflicts Manager to lead the conflicts clearance process for all new hires, including lateral attorneys and staff. You will ensure ethical compliance, manage a dedicated team, and partner with the Director of New Business Intake to align with risk policies.

The role emphasizes building efficient workflows, adopting technology solutions, and delivering regular reporting on conflicts activities.

Qualifications

• Juris Doctorate required.
• Minimum ten years in a law firm or professional services environment.
• Experience in lateral attorney hire conflicts clearance.

Responsibilities

• Lead and manage the New Hire Conflicts team and provide guidance.
• Oversee conflicts clearance for new hires, ensuring timely resolution.
• Develop and maintain policies on new hire conflicts and communicate them firm-wide.
• Ensure compliance with ethical standards and regulatory requirements.
• Collaborate with hiring partners and departments to onboard new hires smoothly.
• Leverage technology to streamline the conflicts clearance process.
• Develop and deliver training on conflicts clearance and compliance.
• Prepare regular reports on conflicts activities, metrics, and trends.
• Continuously improve the clearance process to reduce risk and support growth.
• Maintain confidentiality and high professional standards.

Skills

Leadership

Ethical compliance

Stakeholder management

Process improvement

Technology proficiency

Communication

Education

Juris Doctorate

Job description

We are always seeking talented, motivated, growth-minded, and creative individuals. Our firm is committed to providing employee support and advancement, while embracing inclusion and innovation as keys to a stronger future.

The Senior New Hire Conflicts Manager is responsible for overseeing the identification and resolution of potential conflicts of interest related to new hires, including lateral attorneys and staff. The Senior New Hire Conflicts Manager is responsible for managing the conflicts clearance process, ensuring compliance with ethical standards, and maintaining the integrity of the firm's client relationships. The Senior New Hire Conflicts Manager, under the supervision of the Director of New Business Intake, will lead a team dedicated to the efficient and thorough review of new hire conflicts, ensuring alignment with the firm's risk management policies. The Senior New Hire Conflicts Manager will work with the Director of New Business Intake to identify related strategic needs and plans; develop strategies, policies, procedures, and programs to meet these needs and ensure consistent and seamless delivery; maintain a commitment to the firm’s culture of excellence and service; and demonstrate objectivity and professionalism while acting in the best interest of the firm.

Essential Duties And Responsibilities

• Lead and manage the New Hire Conflicts team, providing guidance, support, and professional development opportunities.
• Oversee the conflicts clearance process for new hires, ensuring thorough and timely identification and resolution of potential conflicts of interest.
• Develop, implement, and maintain policies and procedures related to new hire conflicts. Ensure these policies are communicated effectively across the firm.
• Ensure compliance with ethical standards and regulatory requirements related to conflicts of interest. Stay informed of changes in relevant laws and regulations.
• Work closely with hiring partners, legal staff, and other departments to facilitate the smooth onboarding of new hires. Ensure all stakeholders are informed and involved as necessary.
• Leverage technology to streamline the conflicts clearance process. Implement and manage software solutions that support the efficient handling of conflicts.
• Develop and deliver training programs for staff on conflicts clearance procedures and compliance requirements.
• Prepare and present regular reports on new hire conflicts activities, including metrics, trends, and areas for improvement.
• Continuously evaluate and improve the conflicts clearance process to enhance efficiency, reduce risk, and support the firm's growth objectives.
• Maintain confidential information.
• Effectively leverage each member of the team to execute on firm initiatives.

Knowledge, Skills, And Abilities

• Strong leadership and team management skills.
• Excellent understanding of attorney ethics and conflicts of interest and compliance in a legal or professional services context.
• Proficiency in using technology to manage and streamline business processes.
• Excellent communication and interpersonal skills.
• Ability to manage multiple priorities and work under pressure.
• Proficiency in relevant software and tools.
• Strong commitment to ethical conduct and organizational values.
• Strategic thinker with a proactive approach to problem-solving.
• Excellent analytical and problem-solving abilities; capable of identifying issues, developing creative and effective solutions, and resolving conflicts of interest through acceptable and practical business solutions.
• Combination of strategic thinking and leadership, as well as the willingness and ability to participate “hands on” when required.
• Committed to high standards of excellence and proven results.
• High level of integrity and professionalism; proven track record in gaining trust and credibility and partnering collaboratively with leaders.
• Ability to relate to individuals at all levels, internally and externally and build productive relationships; ability to work independently and collaboratively as part of a team.
• Sense of urgency and the ability to prioritize and change priorities when necessary while remaining composed and providing leadership and guidance.
• High level of energy and professionalism with well-developed interpersonal strengths.

Education And/or Experience

• Juris Doctorate degree required.
• Minimum ten (10) years of experience in a law firm or professional services environment.
• Prior experience in a role related to lateral attorney hire conflicts clearance required.

The Firm will comply with any applicable city or state workplace mandates in effect in regards to Covid-19.

This position description is intended to describe the general content of and requirements for the performance of the job. The statements contained in the position description are not necessarily all-inclusive and additional duties and responsibilities may be assigned as determined by business needs.

This position description does not constitute a written or implied contract of employment.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

By applying for this position, you agree and understand that Troutman Pepper Locke will process your Personal Information pursuant to the terms of our Worker and Applicant Global Privacy Notice. If you have questions about our data handling practices, or you are a resident of California, the United Kingdom, or the European Union and wish to exercise your privacy rights, please contact us at [e-mail].

Equal Employment Opportunity

Troutman Pepper Locke adheres to a policy of equal opportunity and will make all employment decisions, which include hiring, promotion, transfer, demotion, evaluation, compensation and separation, without regard to race, color, religion, sex, age, sexual orientation, gender identity or expression, national origin, pregnancy, citizenship, disability, genetic information, marital or armed forces status and any other classification as protected by law.

Compensation is dependent on several factors, such as position, location, market, education, training, and/or experience.

Hiring Salary Range

$180,000.00 - $220,000.00