Senior Neonatology Administrative Lead

University of Miami; Miami (FL); On-site; USD 55,000 - 72,000; Full time

Job summary

The University of Miami in Miami, FL is seeking a Senior Administrative Assistant to provide high-level administrative support to the Division Chief/Physician-in-Chief and division faculty within Neonatology. The role focuses on facilitating daily operations, coordinating complex calendars, and preparing reports, presentations, and travel arrangements.

The successful candidate will handle confidential information with discretion, manage multiple priorities, and contribute to department

Qualifications

• High school diploma or equivalent.
• Minimum 3 years of relevant experience.
• General knowledge of office procedures and operations.
• Ability to communicate effectively in both oral and written form.
• Ability to maintain effective interpersonal relationships.
• Ability to process and handle confidential information with discretion.
• Proficiency in computer software (i.e., Microsoft Office).

Responsibilities

• Supports department and/or department leadership with daily clerical tasks.
• Collects, reviews, analyzes complex and/or confidential data and prepares reports, charts, budgets and other presentation materials.
• Plans meetings and takes detailed minutes, as needed.
• Schedules appointments and updates calendars.
• Makes travel arrangements and reservations for department leadership and staff, as needed.
• Composes and types correspondence; creates spreadsheets and presentations.
• Develops and maintains department filing system.
• Provides onboarding assistance and training to new administrative staff and supports workflows.

Skills

Communication skills

Discretion with confidential info

Attention to detail

Time management

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

The University of Miami in Miami, FL is seeking a Senior Administrative Assistant to provide high-level administrative support to the Division Chief/Physician-in-Chief and division faculty within Neonatology. The role focuses on facilitating daily operations, coordinating complex calendars, and preparing reports, presentations, and travel arrangements.

The successful candidate will handle confidential information with discretion, manage multiple priorities, and contribute to department