Senior Multi-State Payroll Specialist

Moffatt & Nichol; New York (NY); On-site; USD 105,000 - 125,000; Full time

Benefits offered by this job

401(k) match

Tuition reimbursement

Wellness program

Life insurance (fully paid)

Job summary

Moffatt & Nichol, a leader in waterfront infrastructure, seeks a Payroll Coordinator to join our payroll team. This role will implement, maintain, and review multi-state payrolls with a high degree of independence, ensuring compliance and accurate reporting.

You will manage 401(k) deductions, year-end reporting, and audits, coordinate with HR on changes, and support system updates. This is an individual contributor role with no direct reports, based in New York.

Qualifications

• Bachelor's degree required; typically 4 to 7+ years of experience.
• Strong command of ADP Workforce Now, WorkDay, and BST Global, including configuration and reporting; required.
• Working knowledge of multi-jurisdiction tax compliance, 401(k), and certified payroll; required.

Responsibilities

• Manage end-to-end multi-state payroll processing with strong independence.
• Review and approve payroll calculations, including earnings, deductions, bonuses, and overtime.
• Ensure compliance with federal, state, and local tax laws and wage regulations.
• Maintain accurate payroll records and audit-ready documentation.
• Oversee timekeeping and timesheet management within the ERP system.
• Prepare and reconcile payroll reports before and after processing.
• Administer 401(k) plan deductions and year-end reporting; coordinate with plan administrators.
• Monitor and reconcile benefit and 401(k) contributions.
• Assist with year-end activities including W-2 and bonus processing.
• Collaborate with HR on employee changes reflected in payroll.

Skills

Advanced Excel

Payroll audits

Tax compliance (multi-jurisdiction)

401(k) administration

Education

Bachelor's degree in accounting/finance/business

CPP certification preferred

Tools

ADP Workforce Now

WorkDay

BST Global

Job description

Moffatt & Nichol, a leader in waterfront infrastructure, seeks a Payroll Coordinator to join our payroll team. This role will implement, maintain, and review multi-state payrolls with a high degree of independence, ensuring compliance and accurate reporting.

You will manage 401(k) deductions, year-end reporting, and audits, coordinate with HR on changes, and support system updates. This is an individual contributor role with no direct reports, based in New York.