Senior Membership Coordinator

KENTUCKY SOCIETY OF ASSOCIATION EXECUTIVES INC; Fairfax (VA); On-site; USD 50,000 - 70,000; Full time

Job summary

A leading non-profit organization is seeking a Senior Membership Coordinator to enhance member engagement and support membership initiatives. The ideal candidate will manage member inquiries, maintain databases, and assist in the development of marketing strategies. This role requires strong communication skills and a proactive attitude. Benefits include health insurance, retirement options, and professional development opportunities. Join us in fostering a thriving membership community.

Benefits

Health insurance

Dental insurance

Retirement plan options

Paid holidays and PTO

Professional development opportunities

Flexible work environment

Qualifications

• Preferred 3 – 5 years of customer service and database experience in associations or non-profit organizations.
• Must possess a positive and proactive attitude with excellent communication skills.
• Available to travel (anticipate three to five trips annually).

Responsibilities

• Responds to phone and email inquiries regarding memberships and dues.
• Processes membership activities and maintains outreach programs.
• Coordinates annual scholarship and awards programs.

Skills

Customer service

Database management

Communication

Attention to detail

Problem-solving

Teamwork

Tools

Microsoft Office

Association software

Design software (e.g., Canva)

Email marketing platforms

Job description

The Senior Membership Coordinator plays a critical role in supporting the growth and retention of NUCA’s membership. This position provides high-level administrative and technical support to the Membership Department and serves as a primary point of contact for members and chapter leaders.

The coordinator works collaboratively across departments and with NUCA’s regional/state chapters to support the organization’s strategic membership goals, ensuring a high level of member satisfaction, accurate data management, and effective communication.

Duties & Responsibilities:

• Secondary administrator for the association membership.
• Responds to phone and email inquiries on database login assistance, dues payments, meeting registrations, and contact.
• Processes membership activities in the database (i.e., new members, renewing members, member prospects, products, services).
• Maintains outreach program to new and renewing members to ensure consistent engagement with NUCA programs and activities.
• Assists in creating and updating membership marketing.
• Serves as the primary staff coordinator for annual scholarship and awards programs.
• Provides event logistics support for Chapter-in-formation events and meetings.
• Coordinates Chapter-in-formation email marketing and social media management.

Background Requirements:

• Preferred 3 – 5 years of customer service and database experience in associations or non-profit organizations.

Skills, Knowledge, & Abilities:

• Experience and comfort with association software, proficient in Microsoft Office.
• Experience and comfort with design software (eg. Canva), social media management, and email marketing platforms.
• Must be able to effectively write reports and business.
• Demonstrated good judgement and solution-focused decision-making.
• Accepts direction and must possess a positive and proactive attitude along with excellent communication and interpersonal.
• Must be a self-starter, who is proactive and has a strong work ethic and can-do attitude.
• Attention to detail and able to work cooperatively in a small team environment.
• Available to travel (anticipate three to five trips annually).

Compensation & Benefits:

• Salary commensurate with experience.
• Health, dental insurance.
• Retirement plan options.
• Paid holidays and PTO.
• Professional development opportunities.
• Flexible work environment.

Please send cover letter and resume to [e-mail].