Senior Meetings Manager for Associations & Events

Strategic Association Management; Austin (TX); On-site; USD 55,000 - 71,000; Full time

Job summary

Strategic Association Management (SAM) in Texas is seeking a Meetings Manager to lead planning and execution of conferences, meetings, and events for mission-driven associations. The role requires hands-on budgeting, vendor management, and onsite coordination.

You will collaborate with clients, volunteer leaders, and staff to deliver high-quality experiences, ensure regulatory compliance, and optimize attendee satisfaction across in-person and virtual formats.

Qualifications

• Minimum of 4 years of professional experience planning and managing meetings, conferences, and events.
• Experience managing multi-day in-person events from start to finish.
• Strong budgeting, timelines, vendor relations, and logistics skills.
• Excellent written and verbal communication with internal teams, clients, and partners.
• Proactive problem-solving, risk elevation, and ability to adapt to changing circumstances.

Responsibilities

• Lead planning, design, and execution of in-person and virtual meetings, conferences, and events.
• Align event strategy with goals, budgets, and attendee expectations.
• Develop budgets, specifications, and running schedules for events.
• Coordinate venue, AV, F&B, transportation, signage, and staffing.
• Oversee safety, contingency planning, and onsite operations.
• Collaborate with teams on event marketing and attendee communications.
• Manage registrations platforms, websites, and event tech.

Skills

Meeting planning

Budgeting

Vendor management

Project management

Onsite execution

Communication

Travel coordination

Education

Bachelor's degree

CMP/CAE certifications

Tools

Asana

Passkey

Event registration systems

Job description

Strategic Association Management (SAM) in Texas is seeking a Meetings Manager to lead planning and execution of conferences, meetings, and events for mission-driven associations. The role requires hands-on budgeting, vendor management, and onsite coordination.

You will collaborate with clients, volunteer leaders, and staff to deliver high-quality experiences, ensure regulatory compliance, and optimize attendee satisfaction across in-person and virtual formats.