Senior Meeting & Events Leader

Virginia Guesthouse Hotel & Conference Center; Charlottesville (VA); On-site; USD 55,000 - 65,000; Full time

Job summary

Pyramid Global Hospitality is launching the Virginia Guesthouse in Charlottesville, a 214-room property with 25,000 square feet of meeting space and a full-service restaurant. We seek an Executive Meeting Manager to secure new business, plan successful events, and drive revenue across UVA and open-market segments.

Join a dynamic team and contribute to launch success, working closely with Sales, F&B, and Operations to ensure exceptional guest experiences and client satisfaction.

Qualifications

• Minimum 2-3 years of progressive hotel sales experience in a full-service hotel, resort, or high-end event venue.
• Proven track record of achieving sales goals and maintaining strong client relationships.
• Flexibility to work evenings, weekends, and holidays as business demands.

Responsibilities

• Cultivate and maintain strong relationships with UVA community, corporate, social, and event clients to drive repeat and referral business.
• Prepare customized proposals, cost estimates, contracts, and BEOs in an accurate and timely manner.
• Negotiate function space, food and beverage minimums, and related services within established departmental guidelines.
• Conduct site visits, client presentations, and pre-event meetings to showcase the property and finalize event details.
• Partner with the Director of Sales and Marketing and the Director of Event Planning to align event bookings with hotel availability and profitability goals.
• Serve as the primary contact for clients from initial inquiry through event completion, ensuring all details are clearly communicated and executed.
• Collaborate with internal departments and external vendors to deliver flawless events.
• Oversee the creation and distribution of BEOs, rooming lists, and other event documentation for events booked directly or assigned by the Director of Event Planning.

Skills

Hotel sales experience

Client relationships

Event planning

Proactive prospecting

Tools

Delphi

Proposal Path

Job description

Pyramid Global Hospitality is launching the Virginia Guesthouse in Charlottesville, a 214-room property with 25,000 square feet of meeting space and a full-service restaurant. We seek an Executive Meeting Manager to secure new business, plan successful events, and drive revenue across UVA and open-market segments.

Join a dynamic team and contribute to launch success, working closely with Sales, F&B, and Operations to ensure exceptional guest experiences and client satisfaction.